Records Information Management Administrator

City of Maypearl; Irving (TX); On-site; USD 66,000 - 93,000; Full time

Job summary

The City of Maypearl is seeking a Records Information Management Administrator to plan, oversee, and coordinate the city-wide records management program, including records division staff and records center operations.

Responsibilities include managing electronic imaging, secure disposition of records in accordance with state law, ensuring TS LAC compliance, developing retention schedules, coordinating with Emergency Management (COOP), and assisting with bid specs and budgeting.

Qualifications

• Bachelor’s degree in a related field is required.
• Three years of professional management experience are required.
• Project management and computer skills are essential.

Responsibilities

• Plan, oversee, and coordinate the city-wide records management program and records center operations.
• Supervise records division staff and manage electronic imaging and secure disposition of records.
• Ensure compliance with Texas State Library and Archives Commission (TSLAC) requirements and state law.
• Develop retention and disposition schedules; coordinate with Emergency Management on COOP.
• Assist with bid specifications and departmental budgeting.
• Serve as liaison to TSLAC and support various departments on records management.

Education

Bachelor’s degree in history, political science, library science, information services, archives, or a related field

Job description

The Records Information Management Administrator plans, oversees, and coordinates the City-wide records management program, including records division staff and records center operations; managing electronic imaging and the secure disposition of records in accordance with State law; promoting Generally Accepted Recordkeeping Principles (GARP) for the creation, maintenance, storage, and disposition of City records in all formats; ensuring compliance with Texas State Library and Archives Commission (TSLAC) requirements; developing procedures for preserving essential, vital, historical, and permanent records; providing guidance to City departments regarding paper and electronic records management; overseeing the development, approval, and maintenance of records retention and disposition schedules; supervising the destruction of records; serving as liaison to TSLAC; coordinating with Emergency Management on the Continuity of Operations Plan (COOP); developing bid specifications and evaluating bids; and assisting with departmental budget preparation and administration. The position requires strong attention to detail and may require lifting up to 40 pounds.

PAY GRADE GG23 / FULL PAY RANGE $5,911 - $8,334 PER MONTH ($70,932 - $100,008 ANNUALLY)

A Bachelor’s degree with major coursework in history, political science, library science, information services, archives, or a related field, plus three years of professional management experience, is required. Must have project management and computer skills. After completing two years of employment with the City, the employee must begin a certification program leading to either Certified Records Manager (CRM) or Information Governance Professional (IGP) certification within a timeframe established by the City.