Head of Payments & AP Operations

Worcester State University; Worcester (MA); On-site; USD 87,000 - 92,000; Full time

Benefits offered by this job

Health insurance plan options

Pension or 401(a) and supplemental

Life insurance up to 8x the annual

Long-term disability coverage

Dental insurance

20 vacation days accrued per year

15 sick days accrued per year

5 personal days per year

Paid holidays

Tuition remission for self, spouse, &/

and dependent children

Job summary

Worcester State University is seeking an Assistant Director, Payment Services Operations Manager to oversee day-to-day vendor payments and the Accounts Payable staff. You will manage Mosaic-based processes, encumbrances, and collaborate with the CFO on utility payments and 1099s.

Role involves ensuring accuracy of invoices, proper GL coding, and continuous process improvement. Extensive knowledge of GAAP and state regulations is preferred; a strong leader will guide the AP team.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, or similar field.
• At least five years of experience in accounting and/or accounts payable; two years in supervision.
• Ability to manage, plan, and assign work; evaluate performance.
• Ability to create, analyze, and interpret financial information and scenarios.
• Ability to work collaboratively with internal and external constituents.
• Ability to pass a thorough background check and CORI.

Responsibilities

• Manage accounts payable and encumbrance process in Mosaic; reconcile funds.
• Collaborate with Accounting Office to improve processes.
• Oversee utility payments and net metering credits with CFO/Director.
• Handle 1099 processing, W-9s, and ACH vendor verification.
• Assist in resolving issues and coordinating with Finance on encumbrances.
• Ensure vendor invoices reflect contract prices and proper GL/account codes.
• Supervise Accounts Payable staff and conduct annual evaluations.
• Support vouching of invoices and timely payments; respond to AP inquiries.
• Assist in developing and implementing AP policies and procedures.

Skills

Accounting

People management

Analytical skills

Team collaboration

Problem solving

Education

Bachelor's degree in Business Administration/Accounting/Finance

Tools

MMARS/Mosaic

Job description

Worcester State University is seeking an Assistant Director, Payment Services Operations Manager to oversee day-to-day vendor payments and the Accounts Payable staff. You will manage Mosaic-based processes, encumbrances, and collaborate with the CFO on utility payments and 1099s.

Role involves ensuring accuracy of invoices, proper GL coding, and continuous process improvement. Extensive knowledge of GAAP and state regulations is preferred; a strong leader will guide the AP team.