Head of Institutional Events & Project Delivery

Project Equity; Hartford (CT); On-site; USD 110,000 - 170,000; Full time

Job summary

Trinity College in Hartford, CT seeks a Director of Institutional Event Project Management to serve as the centralized PM leader for high-profile academic, ceremonial, presidential, and institutional events. You will create strategic plans, coordinate cross-divisional efforts, and drive continuous improvement of planning processes to deliver exceptional experiences aligned with the College's mission.

You will collaborate with faculty, staff, and partners to standardize planning, build master

Qualifications

• Bachelor's Degree required.
• 5–7 years of progressively responsible experience in project management, institutional operations, higher education administration, event management, or related fields.
• Experience managing complex, cross-functional projects.
• Excellent organizational and project management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and maintain confidentiality.
• Experience facilitating collaborative planning processes.
• Knowledge of project management methodologies.
• Experience with enterprise scheduling or EMS or similar.
• Familiarity with higher education governance and academic protocol.

Responsibilities

• Lead comprehensive project management for assigned institutional events.
• Develop and maintain master project plans and implementation schedules.
• Coordinate planning timelines, milestones, and deliverables.
• Monitor project progress and facilitate timely decision-making.
• Identify project risks and develop mitigation strategies.
• Ensure alignment with institutional priorities and strategic objectives.
• Coordinate planning across multiple College divisions and departments.
• Facilitate Institutional Events Team meetings and build campus partner relationships.
• Lead Operational Readiness Reviews and coordinate venue readiness, logistics, technology, hospitality, safety, and campus presentation.
• Implement and maintain planning templates, documentation, and standards across events.
• Lead post-event assessments, measure performance, capture lessons learned, and prepare executive reports.
• Prepare planning briefings and executive updates for senior leadership.

Skills

Project management

Cross-functional collaboration

Communication

Organization

Analytical thinking

Confidentiality

Leadership

Education

Bachelor's Degree

Master's Degree (preferred)

Tools

EMS or similar

Job description

Trinity College in Hartford, CT seeks a Director of Institutional Event Project Management to serve as the centralized PM leader for high-profile academic, ceremonial, presidential, and institutional events. You will create strategic plans, coordinate cross-divisional efforts, and drive continuous improvement of planning processes to deliver exceptional experiences aligned with the College's mission.

You will collaborate with faculty, staff, and partners to standardize planning, build master