Vice President, Paralegal Manager

BNY; Pittsburgh (Allegheny County); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation package

401(k) plan participation

Health and welfare benefits

Paid time off, including vacation and sick leave

Job summary

BNY is hiring a Vice President – Paralegal to provide critical support for governance and documentation processes. This role involves maintaining U.S. corporate entity information, coordinating with stakeholders, and drafting essential corporate documents.

Ideal candidates have a Bachelor's degree or paralegal certificate, five years' legal experience, and must be a Notary Public in New York or Pennsylvania. A competitive compensation package is offered.

Qualifications

• 5+ years of experience at a law firm or in a legal department with a focus on corporate secretarial matters.
• Must be a Notary Public in New York or Pennsylvania.
• Demonstrated ability to prioritize work and manage time independently.

Responsibilities

• Provide support for governance and documentation processes.
• Maintain U.S. corporate entity information.
• Draft and manage corporate documents.

Skills

Proficiency in Microsoft Office applications

Strong attention to detail

Excellent organizational skills

Advanced oral and written communication skills

Education

Bachelor's degree or paralegal certificate

Paralegal certification from an ABA-accredited program

Tools

Computershare’s Global Entity Management System (GEMS)

Job description

Vice President – Paralegal

Location: New York, NY or Pittsburgh, PA.

Responsibilities

• Provide critical support for governance and documentation processes that enable the bank to execute documents properly and meet client, regulatory, and business requirements.
• Maintain U.S. corporate entity information, including directors and officers, organizational documents, corporate history, jurisdiction of formation, and jurisdictional qualifications to conduct business.
• Support the maintenance and accuracy of legal entity records and related governance materials across a complex corporate structure.
• Coordinate with stakeholders across the enterprise to gather and provide corporate information for know‑your‑customer (KYC), regulatory, audit, and other internal or external requests.
• Draft, review, finalize, and manage incumbency certificates, secretary’s certificates, authority certifications, signature cards, and other corporate documents required for business, client, and regulatory purposes.
• Maintain corporate information for bank branches, representative offices, and nominee companies, including related records and documentation.
• Manage signatory authority requests, approvals, and related inquiries; advise on corporate signing authority matters and assist in maintaining enterprise‑wide signing authority structures, processes, and procedures, including authority relating to contracts and powers of attorney.
• Facilitate quarterly regulatory attestations, including coordinating inputs, tracking completion, and maintaining supporting records.
• Coordinate with BNY’s registered agent, CT Corporation, on entity‑related filings, service of process, and related administrative matters.
• Coordinate apostille, notarization, legalization and shipment of documents, in connection with KYC, regulatory, and other business processes, often under tight deadlines.
• Partner with colleagues in Legal, Compliance, Risk, Tax, Finance, Treasury, and other functions to support corporate governance, entity management, and regulatory compliance activities.
• Help drive consistency, control, and operational excellence in corporate secretarial processes and record‑keeping.
• Support special projects and other responsibilities within the Office of the Corporate Secretary, as needed.

Qualifications

• Bachelor’s degree or paralegal certificate required, or the equivalent combination of education and experience.
• 5+ years of experience at a law firm and/or in the legal department of a public company, with a focus on corporate secretarial matters.
• Experience in a financial services firm preferred.
• Must be a Notary Public in New York or Pennsylvania.
• High degree of proficiency in Microsoft Office applications.
• Experience with Computershare’s Global Entity Management System (GEMS) or a similar corporate entity management/tracking system is a plus.
• Demonstrated ability to prioritize work, solve problems, and manage time independently with minimal supervision.
• Highest standards of integrity and trustworthiness, with the ability to work in a fast‑paced, demanding environment on discrete and confidential matters.
• Strong attention to detail and excellent organizational skills.
• Advanced oral and written communication skills, including the ability to communicate effectively with senior leaders across the company.
• Preferred paralegal certification from an ABA‑accredited program or from the Association for Legal Professionals (NALS), National Federation of Paralegal Associations (NFPA), or National Association of Legal Assistants (NALA).

Benefits and Compensation

BNY offers a competitive compensation package that includes a base salary, eligible discretionary incentive awards, 401(k) plan participation, and a range of health and welfare benefits. Additional paid time off, including vacation and sick leave, may also be provided.

Employment Details

If hired, the employee will be in an “at‑will” position, and the Company reserves the right to modify base salary and other compensation components at any time.

Equal Employment Opportunity

BNY is an Equal Employment Opportunity/Affirmative Action Employer – Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.