HAZARD MITIGATION PROGRAM ASSISTANT

The State of New Hampshire; Concord (NH); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Dental Plan

Wellness Program

Paid holidays

Life insurance

Job summary

The State of New Hampshire, Department of Safety, Division of Homeland Security & Emergency Management, is seeking a Hazard Mitigation Program Assistant to support the Hazard Mitigation Grant Program. The role involves data management, report preparation for FEMA, and maintaining grant documentation in a fast-paced environment.

The position requires a combination of education and experience, a valid driver’s license, and the ability to work a flexible schedule including nights and weekends.

Qualifications

• Equivalent combination of 3 years of education and experience after completion of high school in business administration, clerical, office management, or related field.
• Valid driver’s license or access to transportation.
• Fingerprint background check and motor vehicle record check required.

Responsibilities

• Provides oversight and collection of program data for the Hazard Mitigation Grant Program.
• Assists in collecting data and preparing reports for FEMA and others.
• Maintains grant documentation and ensures timely closeouts of sub‑recipient grants.

Skills

Office administration

Education

High school diploma + 3 years education/experience

Tools

Microsoft Office

Job description

For assistance, contact the State of New Hampshire - Division of Personnel Monday through Friday 8:00 AM - 4:00 PM EST 603-271-3261 or [e-mail]

HAZARD MITIGATION PROGRAM ASSISTANT (Job ID: 53412)

State of New Hampshire Job Posting

Department of Safety

Division of Homeland Security & Emergency Management

Mitigation and Recovery - Hazard Mitigation

25 Triangle Park Drive, Concord NH 03301

Position#9T3201

$19.96/hour - $26.41/hour

This position offers a Trainee Status* starting at the following pay rate: $19.23 per hour

*Candidates hired at a Trainee Status must meet minimum qualifications within one (1) year of hire date

*See total compensation information at the bottom of announcement.

The State of New Hampshire, Department of Safety, Division of Homeland Security & Emergency Management, Mitigation and Recovery, has a full-time vacancy for a Hazard Mitigation Program Assistant (Program Assistant II), SOC Title 43-6010 ADMIN ASSTS-4. This position has a 37.5 hour work week and is considered non-exempt. This position is grant funded and is subject to renewal every 2 years.

Summary:

Performs paraprofessional duties for the Division of Homeland Security and Emergency Management in the support, development and implementation of the Hazard Mitigation Grant Program, following Major Disaster Declarations in New Hampshire.

YOUR EXPERIENCE COUNTS:

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS:

Education/Experience:

Equivalent combination of 3 years of education and experience after completion of high school. Education and experience must be in business administration, clerical, office management, or related field.

License/Certification:

Valid driver’s license or access to transportation

Other Requirements:

• 1. Must pass a fingerprint based criminal background check and motor vehicle record check in order to ensure suitability for exposure to confidential information.
• 2. Must be able and willing to occasionally work a flexible schedule to include nights and weekends.

Trainee Option:

Candidates with an equivalent combination of 2+ years of relevant education and experience after completion of high school may be considered and hired in ‘trainee status’ for this position.

DISCLAIMERS:

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

The work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

Responsibilities:

• Provides oversight and collection of program data and information and provides administrative support for the Hazard Mitigation Grant Program; including maintaining and releasing program information as necessary.
• Assists in collecting data and compiling annual, quarterly and monthly reports for FEMA, and others, as requested; compiles and prepares specialized program information for use by superiors, agency staff, or the public, related to the Hazard Mitigation Grant Program.
• Assists with the maintenance of the grant documentation included in overseeing grant compliance and collects documentation to ensure timely closeouts of sub-recipient grant awards; provides program guidance and presents information to clarify policies, procedures and standards relevant to the Hazard Mitigation Grant Program.
• Provides technical assistance and informational support to agency staff, other state employees, local officials, stakeholders and the general public in various forms, including electronic mail and telephone and recommends policy or procedural changes or alternate work methods to improve the flow of work and the administration of the program.
• Assists in the development of operational policies and procedures working closely with the Division of Homeland Security and Emergency Management. Develops, updates, edits, and maintains a variety of documents, databases, graphics and spreadsheets in support of the Hazard Mitigation Grant Program activities.
• Reviews paperwork for completeness, accuracy and format according to state and federal requirements, and ensures that materials are submitted in a timely manner. Assist with the coordination of program activates and training for agency staff, other state employees, local officials, stakeholders and the general public.
• Manages correspondence, provides recordkeeping functions and composes various reports. Ensures that documents, forms, files, plans and procedures are properly maintained and kept current.
• Updates and maintains information in Item Request Tracking (IRT) system and the NHFIRST Lawson system for grant payment status and encumbrance reports.
• Maintains a level of proficiency in computer office software (i.e. Word, Excel, Visio, PowerPoint, etc.) and proofreading to ensure documentation is submitted and maintained in a timely and accurate fashion.

*TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.

See this link for details on State-paid health benefits:

https://www.das.nh.gov/hr/benefits.aspx

Value of State's share of Employee's Retirement: 12.87% of pay

Other Benefits:

• *Dental Plan at minimal cost for employees and their families ($500-$1800 value)
• * Flexible Spending healthcare and childcare reimbursement accounts
• *State defined benefit retirement plan and Deferred Compensation 457(b) plan
• *Work/life balance flexible schedules, paid holidays and generous leave plan
• *$50,000 state-paid life insurance plus additional low-cost group life insurance
• *Incentive-based Wellness Program (ability to earn up to $500)

Total Compensation Statement Worksheet:

https://www.das.nh.gov/jobsearch/compensation-calculator.aspx

Want the specifics? Explore the Benefits of State Employment on our website:

https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf

https://www.das.nh.gov/hr/index.aspx

EOE

TDD Access: Relay NH1-800-735-2964