Hands-On Event Operations Specialist

Witham Family Hotels; Bar Harbor (ME); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

PTO

Health Insurance

Dental & Vision

401(k)

End of Season Bonus

Referral Bonus

Discounts

Life Insurance

Disability

Gala & Events

Community Giving

Job summary

The Atlantic Oceanside Hotel and Event Center in Bar Harbor, Maine is seeking an Event Operations Associate for our year-round Events team. This hands-on role focuses on setting up and breaking down spaces for weddings, corporate meetings, and other events across indoor and outdoor areas, following detailed floor plans.

Under the Event Operations Lead, you will lift, move, and arrange tables, chairs, stages, and AV gear, ensuring safety and delivering polished spaces for guests in a fast-paced

Qualifications

• Ability and willingness to perform physically demanding work throughout the shift.
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Responsibilities

• Set up and break down event spaces throughout the hotel and outdoor event areas, often transforming spaces multiple times in a single day
• Move, carry, lift, push, and position tables and chairs to create event layouts based on detailed floor plans and timelines
• Set up and break down stages, dance floors, risers, podiums, and other large event structures
• Arrange tables, chairs, linens, staging, décor, and event equipment to create clean, polished, and functional event spaces
• Complete setups in a variety of event rooms and locations, both indoors and outdoors
• Assist with room flips and transitions, quickly converting spaces from one event setup to another
• Safely move and position heavy furniture, staging, dance floors, equipment, and other event materials
• Assist with event-day execution to ensure spaces remain clean, safe, functional, and guest-ready
• Assist vendors, clients, and internal teams with load-in and load-out as directed
• Move event equipment and supplies between storage areas, event rooms, and outdoor locations
• Provide courteous and professional support to guests and event partners
• Assist with basic setup and operation of in-house audio-visual equipment, including microphones, speakers, lighting, and presentation equipment
• Help troubleshoot minor AV issues and elevate concerns to the Event Operations Lead as needed
• Maintain clean, organized storage areas and report missing, damaged, or unsafe equipment
• Follow all safety procedures, keeping walkways clear and ensuring furniture, staging, dance floors, and equipment are positioned securely
• Report facility, maintenance, or safety concerns promptly to the Event Operations Lead
• Collaborate closely with housekeeping, maintenance, and event teams to ensure seamless execution
• Perform other duties as assigned to support successful events

Skills

Physical stamina

Teamwork

Safety awareness

Attention to detail

Education

High school diploma or equivalent

Tools

Audio-visual basics

Job description

The Atlantic Oceanside Hotel and Event Center in Bar Harbor, Maine is seeking an Event Operations Associate for our year-round Events team. This hands-on role focuses on setting up and breaking down spaces for weddings, corporate meetings, and other events across indoor and outdoor areas, following detailed floor plans.

Under the Event Operations Lead, you will lift, move, and arrange tables, chairs, stages, and AV gear, ensuring safety and delivering polished spaces for guests in a fast-paced