Gynecologic Oncology Admin: Calendars & Coordination

UC Irvine; Fullerton (CA); Sur place; USD 60 000 - 85 000; Plein temps

Résumé du poste

The University of California, Irvine is seeking an Administrative Assistant 3 to provide dedicated support to the Gynecologic Oncology Division. You will coordinate complex faculty schedules, on-call coverage, travel arrangements, and research projects across multiple clinical sites.

Includes assisting with meetings, conferences, and required educational activities while maintaining strict confidentiality and following HIPAA guidelines.

Qualifications

• Excellent interpersonal and communication skills for interacting with faculty, staff, leadership, clinical partners, and stakeholders.
• Strong written and verbal communication with ability to draft, edit, and format professional documents.
• Proficiency with Microsoft Office applications and ability to learn university systems.
• Experience managing complex calendars, coordinating meetings, travel, and on-call scheduling across multiple sites.
• Ability to maintain confidentiality and comply with HIPAA and related laws.

Responsabilités

• Develop and maintain complex faculty clinical schedules and on-call coverage across multiple sites.
• Coordinate coursework for annual cytocourse conference and manage clinic changes and coverage needs.
• Manage calendars, meetings, travel, reimbursements, and assist with research and special projects.
• Communicate effectively with faculty, staff, leadership, clinical partners, and internal/external stakeholders.
• Prioritize fast-moving assignments with sound judgment and confidentiality.

Connaissances

Interpersonal skills

Communication

Calendar management

Microsoft Office

Privacy and HIPAA compliance

Independent prioritization

Formation

Bachelor's degree in related field

Outils

Microsoft Office

Healthcare IT systems

Description du poste

The University of California, Irvine is seeking an Administrative Assistant 3 to provide dedicated support to the Gynecologic Oncology Division. You will coordinate complex faculty schedules, on-call coverage, travel arrangements, and research projects across multiple clinical sites.

Includes assisting with meetings, conferences, and required educational activities while maintaining strict confidentiality and following HIPAA guidelines.