Gynecologic Oncology Admin Coordinator: Scheduling

UC Irvine; California; On-site; USD 60,000 - 80,000; Full time

Job summary

UC Irvine’s Department of Obstetrics and Gynecology seeks an Administrative Assistant 3 to provide dedicated support to the Gynecologic Oncology Division. You will coordinate calendars, on-call coverage, and coordinating coursework for conferences across multiple sites.

Responsibilities include managing schedules, travel, reimbursements, and assisting with research, fellowships, and special projects while maintaining confidentiality and professional communication with faculty and staff.

Qualifications

• Excellent interpersonal and communication skills with the ability to interact professionally with faculty, staff, leadership, clinical partners, and stakeholders.
• Strong written and verbal communication skills, including drafting, editing, proofreading, and formatting professional documents.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) and ability to learn departmental and University systems.
• Experience managing complex calendars, coordinating meetings and events, arranging travel, and prioritizing multiple assignments.
• Demonstrated organizational, analytical, critical-thinking and problem-solving abilities.
• Ability to maintain confidentiality and adhere to privacy policies including HIPAA requirements.
• Ability to coordinate complex schedules and communicate changes across multiple locations.

Responsibilities

• Develop and maintain complex faculty clinical schedules and on-call coverage across multiple sites.
• Coordinate coursework for annual cytocourse conference.
• Coordinate clinic changes and coverage needs.
• Manage complex calendars and scheduling across departments and locations.
• Coordinate meetings, conferences, travel, and reimbursements.
• Support faculty academic and professional activities; assist with research, fellowships, and special projects.
• Prioritize time-sensitive assignments and communicate effectively with stakeholders.

Skills

Interpersonal skills

Written & verbal communication

MS Office proficiency

Calendar management

Organizational skills

HIPAA compliance knowledge

Scheduling across locations

Education

Bachelor's degree in a related field

Tools

Microsoft Office Suite

University systems & technology

Job description

UC Irvine’s Department of Obstetrics and Gynecology seeks an Administrative Assistant 3 to provide dedicated support to the Gynecologic Oncology Division. You will coordinate calendars, on-call coverage, and coordinating coursework for conferences across multiple sites.

Responsibilities include managing schedules, travel, reimbursements, and assisting with research, fellowships, and special projects while maintaining confidentiality and professional communication with faculty and staff.