Guidance Secretary - 12 month position

Middlebrook School; Wilton (CT); On-site; USD 38,000 - 46,000; Full time

Job summary

Middlebrook School in Wilton, CT, is seeking a Guidance Secretary for a 12-month term to provide clerical support to the guidance function within a school building.

The role requires a High School diploma with post-secondary training or one year of secretarial experience, plus strong interpersonal, word-processing, database management and typing skills. The position reports to the building administrator and supports scheduling, records and communications.

Qualifications

• High School diploma or equivalent.
• Post secondary training/education in related area and/or one year secretarial experience.
• Demonstrated skills in interpersonal relations, word-processing, database management and other computer capabilities; excellent typing and general secretarial skills.
• Such additions and alternatives to above qualifications as may be appropriate and acceptable.

Responsibilities

• Welcome visitors, volunteers, students, staff, and parents to school.
• Create and maintain department and student files for easy information retrieval.
• Answer phones, screen calls, take messages, forward calls as appropriate; relay student information as necessary.
• Perform word processing, data entry, photocopying, labeling, mailings and filing tasks to meet department requirements.
• Coordinate scheduling of guidance meetings with staff, administrators, parents; prepare agendas and minutes.

Skills

Interpersonal relations

Word-processing

Database management

Typing

Secretarial skills

Education

High School diploma

Post secondary training/education in related area

Job description

Guidance Secretary - 12 month position

Wilton School District Middlebrook School - Wilton, Connecticut Open in Google Maps

This job is also posted in Wilton Public Schools

Job Details

Job ID: 5916090

Application Deadline: Sep 17, 2026 11:59 PM (Eastern Standard Time)

Posted: Sep 04, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

JOB TITLE: GUIDANCE SECRETARY

JOB PURPOSE: To provide secretarial and clerical support to the guidance function within a school building.

PREFERRED QUALIFICATIONS

• High School diploma
• Post secondary training/education in related area and/or one year secretarial experience

• Demonstrated skills in interpersonal relations, word-processing, database management and other computer capabilities; excellent typing and general secretarial skills
• Such additions and alternatives to above qualifications as may be appropriate and acceptable

REPORTS TO: Building administrator

RESPONSIBILITY/ACCOUNTABILITY:

Responsible for quality and quantity of own work as assigned by building administrator.

PERFORMANCE RESPONSIBILITIES

• Welcome visitors, volunteers, students, staff, and parents to school.
• Create and maintain all department and student files in a manner which promotes easy retrieval of required information when necessary.
• Answer phones, screen calls, take messages, forward calls as appropriate. Record and relay student information as necessary. Assure messages are relayed to appropriate staff in a timely fashion.
• Perform word processing, data entry, photocopying, labeling, mailings and filing tasks of various kinds in a timely manner to meet departmental requirements. Handle incoming correspondence.
• Maintain all required forms, reports, surveys, used by the department.
• Coordinate the scheduling of guidance meetings with affected staff members, administrators, parents. Communicate information of same to interested parties in a timely fashion. Prepare agendas, minutes, etc. and distribute.
• Complete all state filing requirements within established timelines.
• Oversee substitutes and their assignments; assist staff in securing subs when necessary; coordinate provision of teacher coverage when needed.
• Submit substitute payroll on a weekly basis.
• Send attendance truancy letters.
• Prepare any purchase orders or requisitions for the department as necessary.
• Maintain all student records according to established departmental and district guidelines.
• Maintain all student information databases needed for effective operation of department.
• Produce reports, labels, transcripts, interim reports, class lists or other student guidance information as necessary to meet departmental objectives.
• Maintain high level of ethical behavior and confidentiality of information about students.
• Proactively work to utilize work day effectively; manage time to meet workload demands and building schedules.
• Maintain positive and professional relationships with co-workers.
• Demonstrate flexibility and ability to respond to changing priorities
• Demonstrate ability to work independently with minimal supervision.
• Perform other related duties as required or requested.

PHYSICAL REQUIREMENTS:

Normal office physical demands; ability to work in busy front office environment; ability to work at desk for long periods of time often in a sedentary position; ability to file required documents in a timely fashion.

TERMS OF EMPLOYMENT: 12 month position – 261 days

EVALUATION: Performance of this job will be evaluated in accordance with the collective bargaining agreement between the Wilton Board of Education and WAESCA

Wilton Public Schools is committed to a policy of equal opportunity for all qualified persons.

Wilton Public Schools does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information & testing, Family & Medical Leave status, protected veteran status, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws.

Wilton Public Schools prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

Position Type: Full-Time

Job Categories: Support Staff > Secretary

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.