Guidance Secretary

Northeastern School District; United States; On-site; USD 38,000 - 56,000; Full time

Job summary

Northeastern School District is seeking an Administrative Support/Secretary for a 12-month term at Northeastern High School. The role focuses on coordinating student services, handling confidential information, and supporting counseling and technology needs for students.

The position requires strong communication, event planning and data management skills, with an emphasis on privacy compliance and collaboration with staff, families and the community.

Qualifications

• Associate degree in Business or Technology related field.
• Two years' experience as an administrative coordinator, preferably in public education.
• Successful office management experience in related areas.
• Other education/experience as accepted by the school board and administration.

Responsibilities

• Assist with development, coordination and implementation of student support services.
• Provide administrative and technical support while maintaining confidentiality.
• Greet, schedule and triage students in the counseling center for appointments.
• Communicate with students, staff, parents and community per policies.
• Prepare documentation and training materials for students and families.
• Maintain electronic statistics and reference student services data.
• Develop and administer data per state testing policies and student files.
• Compile student demographic records and transfer data into school systems.
• Maintain confidential handling of all student services information.
• Plan school-wide student services outreach and training activities.
• Maintain records for technology equipment and repair requests.
• Provide end-user tech support and troubleshoot issues.

Skills

Communication

Office coordination

Education

Associate degree in Business or Technology related field

Tools

School software

Data management tools

Job description

• Position Type: Administrative Support/ Secretary - 12-Months
• Date Posted: 10/30/2026
• Location: Northeastern High School
• Closing Date: 11/06/2026

This posting is for internal candidates only. Current NESD employees interested in this position must apply by November 6, 2026 for consideration.

Job Summary:

Assists with the development, coordination, and implementation of student support services to improve student success by providing administrative and technical support in a manner that is professional, diplomatic, and complies with confidentiality requirements.

Essential Functions and Responsibilities:

• Communicate clearly and concisely, both orally and in writing; ability to communicate with students, staff, parents and community with the confidentiality requirements in local, state, and federal policies and statutes.
• Greet, schedule and triage students in the counseling center for scheduled appointments, counseling support and/or technology issues.
• Communicate and/or train students and/or family (guardians) with inquiries about academic grades and electronic classrooms.
• Assist with preparing documentation and training materials for students, family, and community on various programs offered and support services available.
• Maintain and coordinate electronic statistics of various data management tools to reference student services delivered as applicable and required by state law.
• Develop, communicate, and administer data as required by state law referencing state testing policies, student cumulative academic files and special education documentation.
• Compile student demographic records, transferring data and other relevant information into school operating software systems based on district policies and procedures and ensuring compliance with state or federal requirements.
• Maintain all verbal, written, and electronic student services in a confidential environment.
• Plan and organize school wide student services outreach programs with communication, planned activities and/or training.
• Maintain electronic documentation of technology equipment utilized by students including record/tracking of equipment, damages, repairs, agreements, liability insurance and payment.
• Provide support or assist students with technology issues including end user troubleshooting techniques and/or repair requests.
• Create development and prepare electronic communication correspondence for appointments, self- referrals, surveys, and programs.
• Assist with distribution and verification of accuracy of student grades throughout the entire school year, as well as tracking eligibility for sports/extracurricular participation.
• Manage information of student population placement, schedule changes, administrator building functions, and demographics.
• Prepare and provide statistical data of curriculum results for administrator evaluation and/or required summer school options.
• Manage and coordinate instructions of school software application usage, transition, study skills, and organizational tips for student services available.
• Attend various meetings as required (i.e. SAP)
• Perform other duties as assigned by the Principal/Assistant Principal.

Education and Experience:

• Associate degree in Business or Technology related field.
• Two (2) years' experience as an administrative coordinator necessary, preferably in public education
• Successful experience with office management in related areas is preferred.
• Other education/experience as accepted by the school board and administration