Administrative Support Supervisor-Operations

Perry Township Schools; Indianapolis (IN); On-site; USD 60,000 - 66,000; Full time

Job summary

Perry Township Schools in Indianapolis, IN seeks an Administrative Support Supervisor to provide confidential executive support to the Assistant Superintendent, coordinate communications with district staff, parents, and external partners, and help ensure smooth district operations.

The role covers meeting coordination, scheduling, payroll compilation for multiple staff groups, and building operations oversight, with a focus on accuracy, responsiveness, and professional collaboration.

Qualifications

• Requires previous administrative experience.
• High School Diploma required; an Associate degree in business/office procedures is preferred.
• Experience with Skyward and MS Office; ability to handle confidential information with discretion.
• Strong communication, organizational, and interpersonal skills.

Responsibilities

• Respond to communications and solve problems; take appropriate actions.
• Arrange meetings as directed by the Assistant Superintendent.
• Maintain schedule for the Assistant Superintendent.
• Communicate with the Assistant Superintendent promptly about concerns with priority status.
• Compile information for monthly Board of Education agenda and post to Board Docs.
• Back up support for the Executive Assistant for Board Meetings.
• Maintain coverage for the PTEC reception desk with substitutes as needed.
• Order office supplies for PTEC building needs.
• Keep office machines and equipment functioning; troubleshoot and contact vendors.
• Maintain records for Safe School Grant and iMAC reimbursements.
• Keep budget spreadsheets for Nursing, Perry Police and Operations.
• Keep building keys updated for all PTEC offices.
• Oversee building activities to ensure procedures are followed.
• Provide guidance to groups and activities within the building.
• Compile and approve payroll for sub, police staff, and PTEC custodial staff.
• Maintain communications with all seven departments under Operations.
• Review, track and update employee contact information for Emergency School Closings.
• Manage and review W-9s of contracted police positions.

Skills

Service-minded

Confidentiality

Punctuality

Dependability

Teamwork

Communication

Multi-tasking

Education

High School Diploma

Associates degree preferred (business/office procedures)

Tools

Skyward

Microsoft Outlook

Excel

Word

PowerPoint

Google Docs

Google Sheets

Job description

Position Purpose

Under the direct supervision of the Assistant Superintendent of Schools, to provide a wide variety of complex and confidential administrative and secretarial support, including communication of information on behalf of the Assistant Superintendent to school district employees, parents, other school districts, public agencies, etc. Ability to address a variety of issues and/or provide general support necessary to ensure efficient and effective school district operations.

Administrative Support Supervisor

Position Purpose

Under the direct supervision of the Assistant Superintendent of Schools, to provide a wide variety of complex and confidential administrative and secretarial support, including communication of information on behalf of the Assistant Superintendent to school district employees, parents, other school districts, public agencies, etc. Ability to address a variety of issues and/or provide general support necessary to ensure efficient and effective school district operations.

Essential Job Functions

• Respond to communications and problem-solve on appropriate actions.
• Arrange meetings as directed by the Assistant Superintendent.
• Maintain schedule for Assistant Superintendent.
• Communicate with the Assistant Superintendent in a timely manner, with knowledge of concerns with priority status.
• Compile accurate information for monthly Board of Education agenda and post to Board Docs.
• Back up support for the Executive Assistant for Board Meetings.
• Maintains coverage for the PTEC reception desk with subs when needed.
• Order office supplies for PTEC building needs.
• Maintains operation of building office machines/equipment keeping them in working order. Troubleshoot issues and contact appropriate vendors for service.
• Maintains records for Safe School Grant and compiles reports.
• Maintains records for iMAC reimbursements for Medicaid.
• Keeps budget spreadsheets and balances for Nursing, Perry Police and Operations Departments.
• Keep building keys updated for all PTEC offices.
• Oversees building activities to ensure operational procedures are followed.
• Provides guidance to groups and activities within the building.
• Compile and approve payroll for secretarial sub, police staff, and PTEC custodial staff.
• Maintain communications with the seven departments under Operations umbrella.
• Review, track and compile updated employee contact information for Emergency School Closings.
• Manage and review W-9's of the contracted police positions for accuracy.

Equipment

Uses standard office equipment such as personal computer, copy machine and fax machines, and telephone.

Travel Requirements

Travel to school district buildings and professional meetings as required.

Pay Rate

$60236.80 - $66260.48 annually

Work Schedule

8 hours per day.

260 days per year.

Knowledge, Skills And Abilities

• Evidence of service-minded work ethic.
• Ability to maintain a high level of confidentiality.
• History of punctuality and dependability in a work setting.
• Extensive experience with Skyward, Microsoft Outlook, Excel, Word (Including Mail merge), Power Point, Google Docs and Google Sheets.
• Ability to work within various project deadlines and multi-task accordingly.
• Familiarity with business office procedures.
• Effective and professional oral and written communication.
• Ability to interact in a professional and positive manner with Central Office Administrators, Building Principals/Staff and all stakeholders.
• Work collaboratively with individuals and groups.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%

Physical Requirement

Percentage of Time

Ability to sit for extended periods of time. Very Frequent Ability to lift 25 pounds. Seldom Ability to carry 25 pounds. Seldom Ability to work at a desk, conference table or in meetings of various configurations. Very Frequent Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very Frequent Ability to communicate so others will be able to clearly understand a normal conversation. Very Frequent Ability to operate job-related equipment. Very Frequent Ability to reach in all directions. Seldom

License/ Registration/ Certification

• N/A

Education

• High School Diploma.
• Prefer Associates degree with coursework in business, math, word processing, office procedures and record keeping.

Experience

• Previous administrative experience is required. Job requires demonstrated experience in attention to detail, honesty, confidentiality and customer service.

FLSA: Exempt