Guidance Secretary

Northeastern School District; Manchester (York County); On-site; USD 40,000 - 55,000; Full time

Job summary

Northeastern School District is seeking an Administrative Coordinator to support student services, coordinate schedules, and manage data in district systems. The role emphasizes confidentiality, accurate record-keeping, and effective communication with students, families, staff, and community partners.

Responsibilities include triaging inquiries in the counseling center, preparing training materials, generating reports, and assisting with school-wide outreach programs while ensuring compliance

Qualifications

• Ability to maintain confidentiality in all student records.
• Strong written and verbal communication with students, families, staff.
• Experience with data management in education settings or similar.

Responsibilities

• Greet, schedule and triage students in the counseling center for scheduled appointments, counseling support and/or technology issues.
• Maintain electronic statistics of various data management tools to reference student services delivered as applicable and required by state law.
• Develop, communicate, and administer data as required by state law referencing state testing policies, student cumulative academic files and special education documentation.
• Compile student demographic records, transferring data and other relevant information into school operating software systems based on district policies and procedures and ensuring compliance with state or federal requirements.
• Maintain all verbal, written, and electronic student services in a confidential environment.
• Plan and organize school wide student services outreach programs with communication, planned activities and/or training.
• Provide support or assist students with technology issues including end user troubleshooting techniques and/or repair requests.
• Assist with distribution and verification of accuracy of student grades throughout the entire school year, as well as tracking eligibility for sports/extracurricular participation.
• Attend various meetings as required (i.e. SAP).
• Perform other duties as assigned by the Principal/Assistant Principal.

Skills

Communication skills

Customer service

Data management

Confidentiality

Training/documentation

Technology support

Meeting coordination

Documentation & reporting

Education

Associate degree in Business or Technology related field

Job description

This posting is for internal candidates only. Current NESD employees interested in this position must apply by November 6, 2026 for consideration.

Job Summary

Assists with the development, coordination, and implementation of student support services to improve student success by providing administrative and technical support in a manner that is professional, diplomatic, and complies with confidentiality requirements.

Essential Functions And Responsibilities

• Communicate clearly and concisely, both orally and in writing; ability to communicate with students, staff, parents and community with the confidentiality requirements in local, state, and federal policies and statutes.
• Greet, schedule and triage students in the counseling center for scheduled appointments, counseling support and/or technology issues.
• Communicate and/or train students and/or family (guardians) with inquiries about academic grades and electronic classrooms.
• Assist with preparing documentation and training materials for students, family, and community on various programs offered and support services available.
• Maintain and coordinate electronic statistics of various data management tools to reference student services delivered as applicable and required by state law.
• Develop, communicate, and administer data as required by state law referencing state testing policies, student cumulative academic files and special education documentation.
• Compile student demographic records, transferring data and other relevant information into school operating software systems based on district policies and procedures and ensuring compliance with state or federal requirements.
• Maintain all verbal, written, and electronic student services in a confidential environment.
• Plan and organize school wide student services outreach programs with communication, planned activities and/or training.
• Maintain electronic documentation of technology equipment utilized by students including record/tracking of equipment, damages, repairs, agreements, liability insurance and payment.
• Provide support or assist students with technology issues including end user troubleshooting techniques and/or repair requests.
• Create development and prepare electronic communication correspondence for appointments, self- referrals, surveys, and programs.
• Assist with distribution and verification of accuracy of student grades throughout the entire school year, as well as tracking eligibility for sports/extracurricular participation.
• Manage information of student population placement, schedule changes, administrator building functions, and demographics.
• Prepare and provide statistical data of curriculum results for administrator evaluation and/or required summer school options.
• Manage and coordinate instructions of school software application usage, transition, study skills, and organizational tips for student services available.
• Attend various meetings as required (i.e. SAP)
• Perform other duties as assigned by the Principal/Assistant Principal.

Education And Experience

• Associate degree in Business or Technology related field.
• Two (2) years' experience as an administrative coordinator necessary, preferably in public education
• Successful experience with office management in related areas is preferred.
• Other education/experience as accepted by the school board and administration