Guidance Office Coordinator

Putnam Public Schools; Putnam (CT); On-site; USD 33,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid vacation and sick leave

Personal days

Job summary

Putnam Public Schools seeks a dedicated Guidance Secretary to support the high school guidance department with student records, scheduling, and office management.

The role assists counselors with college and career prep, distributing information on scholarships, applications, and standardized testing, while maintaining confidentiality.

Ideal candidates are highly organized, detail-oriented, and proficient in Google Suite, Microsoft Office, and PowerSchool.

Qualifications

• High school diploma or equivalent required; associate's degree or relevant coursework preferred.
• Previous experience in a school setting or administrative role is highly desirable.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Google Suite, Microsoft Office, and student information systems (PowerSchool).
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive student information with discretion.

Responsibilities

• Serve as the first point of contact for students, parents, and staff in the guidance office.
• Maintain and organize student records, transcripts, and confidential documents.
• Assist with scheduling student appointments and coordinating meetings for school counselors.
• Manage incoming calls, emails, and correspondence for the guidance department.
• Process and track student enrollment, withdrawal, and transfer records.
• Support the coordination of standardized testing, college application materials, and scholarship information.
• Plans and coordinates the annual scholarship night.
• Assist with compiling and managing data for state and federal reporting requirements.

Skills

Highly organized

Detail-oriented

Strong communication

Confidentiality

Teamwork

Multitasking

Education

High school diploma

Associate's degree or coursework preferred

Tools

Google Suite

Microsoft Office

PowerSchool

Job description

Putnam Public Schools seeks a dedicated Guidance Secretary to support the high school guidance department with student records, scheduling, and office management.

The role assists counselors with college and career prep, distributing information on scholarships, applications, and standardized testing, while maintaining confidentiality.

Ideal candidates are highly organized, detail-oriented, and proficient in Google Suite, Microsoft Office, and PowerSchool.