Sec. Guid. Att 6th Grade

Perry Township School District; Indianapolis (IN); On-site; USD 19,000 - 28,000; Full time

Job summary

Perry Township School District seeks a Guidance Secretary to provide full support to the School Counseling department, working with counselors, social worker, psychologist, speech therapist, and other student services staff. This role handles enrolling/withdrawing students, maintains permanent records, enters data, prepares documents, and coordinates with staff for after-school programs and events.

Proficiency in Microsoft Office and Google Workspace, strong typing (60 WPM), confidentiality,

Qualifications

• High School Diploma or GED is required.
• Experience using a student database and Google products preferred.
• Typing accuracy and 60+ WPM.
• Proficiency with Microsoft Office (Word, Excel, Publisher).
• Ability to maintain confidentiality and work in a team.

Responsibilities

• Manage the complete process of enrolling and withdrawing students.
• Maintaining student permanent record files and entering data into the student database.
• Sharing documents and information with the appropriate staff members.
• Preparing letters and other documents for distribution often using the mail merge function.
• Create lists of students and pertinent information through our student database.
• Order supplies for other department personnel.
• Organize and serve at occasional after-school programs such as orientation and awards program.
• Edit the student handbook and school calendar for publication.
• Screen walk‑ins and phone calls for counselors, often giving out information and answering questions.
• Cover for other Student Service office staff as needed due to breaks or absences.
• Coordinate student workers for all offices.
• Other "office management" tasks in assisting the School Counseling Director.

Skills

Typing 60 WPM

Microsoft Office

Google Workspace

Confidentiality

Teamwork

Communication

Records management

Independent work

Problem solving

Education

High School Diploma or GED

Tools

Student database

Mail merge

Microsoft Word

Microsoft Excel

Microsoft Publisher

Job description

Sec. Guid. Att 6th Grade JobID: 6816

• Position Type: Office Support Staff/ SECRETARY
• Date Posted: 8/14/2026
• Location: Perry Meridian 6th Grade Academy

Guidance Secretary

To provide full support to the School Counseling department including the three counselors, social worker, school psychologist, speech therapist, and other student service personnel while working collaboratively with other secretarial staff.

Essential Job Functions

• Manage the complete process of enrolling and withdrawing students.
• Maintaining student permanent record files and entering data into the student database.
• Sharing documents and information with the appropriate staff members.
• Preparing letters and other documents for distribution often using the mail merge function.
• Create lists of students and pertinent information through our student database.
• Order supplies for other department personnel.
• Organize and serve at occasional after-school programs such as orientation and awards program.
• Edit the student handbook and school calendar for publication.
• Screen walk‑ins and phone calls for counselors, often giving out information and answering questions.
• Cover for other Student Service office staff as needed due to breaks or absences.
• Coordinate student workers for all offices.
• Other "office management" tasks in assisting the School Counseling Director.

Equipment

Use standard office equipment such as personal computers, printer, copier and fax machines, calculator, and telephone.

Travel Requirement

Travels to school district buildings and professional meetings as required.

Pay Rates

$16.80 per hour

Work Schedule

7.5 hours per day.
205 days per year.

Knowledge, Skills and Abilities

• Ability to maintain confidentiality.
• Ability to work as part of a team.
• Ability to communicate with diverse groups.
• Ability to maintain effective working relationships.
• Ability to prepare and maintain accurate records.
• Ability to type accurately.
• Knowledge of standard office procedures and operation of equipment and machinery.
• Typing skills above 60 WPM.
• Proficiency with Microsoft Office products such as Word, Excel, and Publisher.
• Can work independently and with initiative with strong problem-solving skills.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25%
Occasional = 26 to 50%
Often = 51 to 75%
Very Frequent = Greater than 75%

Physical Requirement

Ability to stand for extended periods of time. Occasional

Ability to lift 25 pounds. Seldom

Ability to carry 25 pounds. Seldom

Ability to work at a desk, conference table or in meetings of various configurations. Very Frequent

Ability to see for the purpose of reading laws andcodes, rules and policies and other printed matter. Very Frequent

Ability to communicate so others will be able to clearly understand a normal conversation. Very Frequent

Ability to operate job‑related equipment. Very Frequent

Ability to reach in all directions. Often

License/ Registration/ Certification

• N/A

Education

• High School Diploma or GED.

Experience

• Previous experience using a student database, proficiency with Google products, is preferred.