Guidance Office Aide: 12-Month School Admin Support

Young World Physical Education; Marlborough (MA); On-site; USD 34,000 - 49,000; Full time

Job summary

Marlborough Public Schools Marlborough High School in Marlborough, MA is seeking an Administrative Office Support in the Guidance office for Marlborough High School. The role supports the guidance team and school office, contributing to a positive presentation and culture of the building.

The position requires coordination of student scheduling, enrollment, and onboarding, plus managing records and communications with families and staff.

Qualifications

• High School Graduate
• Two years of administrative assistant experience
• 3-5 years supporting a school administrator is a plus
• Experience with Aspen or similar student information systems a plus
• Bilingual in Spanish or Portuguese preferred

Responsibilities

• Register students and assist with scheduling in guidance
• Enroll/disenroll students and transfer records between schools
• Onboard new students and support mentoring
• Maintain student cumulative folders
• Coordinate college visits and course selections
• Answer phones, emails, and handle parent, student, staff requests
• Manage electronic communications and filing
• Handle confidential mail, records, and scheduling

Skills

Communication skills

Team player

Confidentiality

Customer service

Bilingual

Education

High School diploma

Tools

Aspen

Job description

Marlborough Public Schools Marlborough High School in Marlborough, MA is seeking an Administrative Office Support in the Guidance office for Marlborough High School. The role supports the guidance team and school office, contributing to a positive presentation and culture of the building.

The position requires coordination of student scheduling, enrollment, and onboarding, plus managing records and communications with families and staff.