Guest Relations Specialist (PT)

Point Park University; Pittsburgh (Allegheny County); On-site; USD 19,000 - 25,000; Part time

Job summary

Point Park University is seeking a part-time Guest Relations Specialist to greet visitors and assist students and staff. You will be the first friendly face, provide directions, answer questions, and help ensure a welcoming campus environment.

The role includes supporting events, coordinating with Admissions and Conferences, handling the switchboard, and assisting with signage and campus wayfinding, with shifts including days, evenings, and weekends.

Qualifications

• High school diploma or equivalent is required.
• Associate or bachelor's degree in hospitality or related field preferred.
• Strong communication and interpersonal skills.
• Ability to handle stressful situations professionally.

Responsibilities

• Serve as front-line representative for guests, students, and faculty.
• Provide welcome, directions, and wayfinding support.
• Coordinate with Admissions and Conferences to ensure smooth events.
• Assist with wayfinding and general inquiries.
• Answer the university switchboard and transfer calls.
• Assist in emergency situations by guiding guests to safety.
• Maintain records of visitor logs.
• Assist in programming digital display signage across campus.
• Other duties as assigned by the Director Conference and Events and/or supervisor.

Skills

Communication

Interpersonal skills

Microsoft Office

Campus software

Education

High school diploma or equivalent

Associate or bachelor's degree in hospitality or related field (preferred)

Tools

Campus software familiarity

Job description

Job Title: Guest Relations Specialist (part-time)

Department: Guest Relations Services

Reports To: Guest Services Supervisor

Shifts: Daylight and evening shifts

Primary Function

The Guest Relations Specialist serves as the primary point of contact for visitors, students, and staff at the university. This role ensures a welcoming environment by managing guest relations, assisting with directions and inquiries, and monitoring campus protocols. The ideal candidate will work to ensure that visitors, along with students, faculty, staff and administrators have a positive visit to Point Park University and are greeted warmly. Exceptional customer service is a must with a focus on excellent communication skills.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in hospitality or a related field preferred.
• Previous experience in customer service or concierge roles preferred.
• Strong communication and interpersonal skills.
• Ability to handle stressful situations with professionalism and composure.
• Basic knowledge of emergency procedures.
• Proficiency in Microsoft Office and ability to learn campus software.
• Ability to learn other university software as required
• Ability to stand and walk for extended periods and perform light physical tasks.
• Availability to work flexible hours, including evenings, weekends and holidays as needed.
• Availability to work a variety of shifts

Key Responsibilities

1. Serve as the university's front-line representative for guests, students, and faculty, providing exceptional customer service.
2. Serve as a welcoming and knowledgeable first point of contact for prospective students and their families visiting the new Welcome Center (opening October 2025) providing personalized campus guidance and wayfinding support.
3. Partner with Conference and Events Services and other university departments such as Admissions, to ensure a seamless and engaging experience during events (recruiting, information sessions, campus tours, etc.), by assisting with guest flow and delivering exceptional service throughout each visit.
4. Assist with wayfinding and general inquiries, ensuring a seamless guest experience.
5. Answer the university switchboard and assist callers, ability to transfer calls and/or answer general questions
6. Assist in emergency response situations by guiding guests and students to safety and reporting concerns to appropriate authorities.
7. Maintain records of visitor logs.
8. Assist in programming digital display signage across campus
9. Assist in creating and maintaining directional signage for events across campus
10. Other duties as assigned by the Director Conference and Events and/or supervisor