Guest Experience & Events Coordinator (In-Office)

Parker Poe; Charleston (SC); On-site; USD 40,000 - 52,000; Full time

Job summary

Parker Poe in Charleston, SC is seeking a Conference Center Coordinator to oversee day-to-day operations of the office conference center, coordinating meeting spaces, hospitality, events, and related services while anticipating the needs of users.

The role emphasizes delivering a welcoming and professional experience for clients, visitors, attorneys, and staff, with occasional after-hours support for meetings and events.

Qualifications

• Minimum of two years of administrative support, hospitality, event coordination, or related experience; bachelor’s degree preferred.
• Strong service mindset with a warm, professional approach.
• Excellent verbal and written communication with clients, visitors, attorneys, staff.
• Strong organizational skills to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Comfortable learning and using AI tools to work more efficiently.
• Ability to bend and lift up to 25 pounds and assist with moving tables and equipment.

Responsibilities

• Coordinate the day-to-day conference center operations: scheduling, setup, hospitality needs, and supply inventory.
• Create a welcoming, professional experience for clients, visitors, and staff.
• Provide concierge support for guests, including printing, Wi‑Fi access, transportation arrangements, and meeting needs.
• Prepare conference rooms for meetings with setup, refreshments, supplies, and AV equipment.
• Support dinner meetings, after-hours events, and other special functions as needed.
• Coordinate logistics for internal meetings and office events in partnership with various departments.
• Assist with event setup and breakdown: tables, chairs, equipment, and materials.
• Monitor conference room schedules and address setup, technology, and hospitality needs to ensure rooms are ready.

Skills

Two years administrative/hospitality/e

Service-minded

Excellent verbal and written comms

Strong multitasking/organization

Comfortable learning AI tools

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

AI tools

Job description

Parker Poe in Charleston, SC is seeking a Conference Center Coordinator to oversee day-to-day operations of the office conference center, coordinating meeting spaces, hospitality, events, and related services while anticipating the needs of users.

The role emphasizes delivering a welcoming and professional experience for clients, visitors, attorneys, and staff, with occasional after-hours support for meetings and events.