Guest Experience & Admin Coordinator

Socket.dev; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pay

Generous PTO plan

Health, dental, vision insurance

401(k) with employer matching

Long-term disability and life保险

Job summary

Wood, Patel & Associates, Inc. offers a front desk coordinator role in our Phoenix office. You will greet clients, answer calls, manage mail, and support daily clerical tasks in a busy civil engineering firm.

The position emphasizes professional demeanor, strong communication, and multitasking abilities, with a focus on customer service and office operations. This is an on-site role supporting our local team.

Qualifications

• Strong communication skills, both verbal and written.
• Ability to prioritize and manage multiple tasks simultaneously.
• Proficiency with MS Outlook, Word and Excel; ability to learn new software quickly.
• Professional appearance and excellent social skills are essential.
• Attention to detail and reliable follow-through are required.
• Valid driver’s license and reliable transportation expected.
• High school diploma or college degree preferred.

Responsibilities

• Greet clients and visitors when they arrive.
• Answer phone calls and route them appropriately.
• Receive, sort and distribute daily mail and deliveries.
• Order and maintain office and kitchen supplies.
• Schedule meetings and organize conference room setups.
• Perform data entry and electronically file documents.
• Provide general clerical and administrative support.

Skills

Strong communication

Multitasking

Computer skills

Professional appearance

Attention to detail

Customer service

Organization

MS Outlook

MS Word

MS Excel

Driver's license

Reliable transportation

Lift 30 pounds

Education

HS diploma or higher (preferred)

Tools

MS Outlook

MS Word

MS Excel

Job description

Wood, Patel & Associates, Inc. offers a front desk coordinator role in our Phoenix office. You will greet clients, answer calls, manage mail, and support daily clerical tasks in a busy civil engineering firm.

The position emphasizes professional demeanor, strong communication, and multitasking abilities, with a focus on customer service and office operations. This is an on-site role supporting our local team.