Front Desk Coordinator

Agupdate; Phoenix, Northern (AZ, KY); Hybrid; USD 34,000 - 42,000; Full time

Benefits offered by this job

Competitive pay

Generous PTO plan

Health, dental, vision insurance

401(k) with employer matching

Disability and life insurance

Job summary

WOODPATEL in Phoenix, AZ seeks a Front Desk Coordinator to greet clients, answer phones, manage mail and deliveries, and support daily office operations. The role requires a polished communication style, dependable multitasking, and professional presentation in a fast-paced office environment.

Responsibilities include scheduling, ordering supplies, data entry, and coordinating meetings. A high school diploma or college degree is preferred, with proficiency in MS Outlook, Word, and Excel.

Qualifications

• Strong communication skills, both verbal and written.
• Ability to effectively prioritize and work on multiple projects.
• Proficiency with MS Outlook, MS Word and MS Excel.
• Professional appearance and excellent social skills are critical.
• High school diploma or college degree preferred.
• Attention to detail is critical.
• Self-starter with exemplary customer service skills.

Responsibilities

• Greet clients and visitors.
• Answer phone calls and route calls.
• Receive, sort and distribute daily mail/deliveries.
• Order and maintain office supplies.
• Order meals for meetings.
• Order and maintain kitchen supplies and conference rooms.
• Schedule meetings as needed.
• Conference room meeting set-up and clean-up.
• Proficient typist; data entry.
• Electronically file documents.
• General clerical and administrative work.

Skills

Communication

Multitasking

Professionalism

Customer service

Time management

Typing/data entry

Teamwork

Attention to detail

Education

High school diploma or college degree

Tools

MS Outlook

MS Word

MS Excel

Job description

Wood, Patel & Associates, Inc., (WOODPATEL) the #1 ranked civil engineering firm in Arizona for 23 consecutive years and recognized as one of the Best Place to Work for the last 7 years in a row, is seeking exceptional candidates to join our team. We provide the opportunity to advance your career and become an integral part of our highly respected firm.

We currently have an opening for a full-time Front Desk Coordinator in our Phoenix office.

Essential Duties and Responsibilities

• Greet clients and visitors
• Answer phone calls and route calls
• Receive, sort and distribute daily mail/deliveries
• Order and maintain office supplies
• Order meals for meetings
• Order and maintain kitchen supplies and areas along with conference rooms
• Schedule meetings as needed
• Conference room meeting set-up and clean-up
• Proficient typist
• Data entry
• Electronically file documents
• General clerical and administrative work

Job Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The position requires confidentiality, discretion and a professional demeanor. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Strong communication skills, both verbal and written
• Ability to effectively prioritize and work on multiple projects
• Strong computer skills along with the ability to learn software applications quickly
• A professional appearance and excellent social skills are critical to success
• High school diploma or college degree (preferred)
• Attention to detail is critical
• Successful candidate will consistently follow through and follow up, possess a positive attitude, be motivated and a self-starter with exemplary customer service skills
• Strong organizational and time management skills
• Proficiency with MS Outlook, MS Word and MS Excel
• A valid driver’s license is required
• Must have reliable transportation
• Able to lift 30 pounds

Benefits

• Competitive pay
• Generous PTO plan
• Health, dental, vision
• 401(k) with employer matching
• Long-term disability/short-term disability/life insurance
• In-house training events
• Employee appreciation and team building events

WOODPATEL is committed to our community and as such we match employee contributions to St. Mary's Food Bank Alliance, the world’s first food bank, founded in Phoenix, Arizona.

WOODPATEL is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, pregnancy, or any other status protected by law.

Are you ready to take your career to the next level with a company that is committed to innovative growth and improving lives in the communities where we live and work? At WOODPATEL, our people are our most important resource. We believe in empowering every member of our team to reach their highest potential. Our staff of accomplished professionals rewards creative problem solving, promotes ongoing professional growth and development, and provides opportunities for our employees to elevate their careers within our organization. We pride ourselves on our close-knit office community we have developed over 40 years in business as we continue to create a dynamic, exciting, and rewarding work environment.