Guest Booker Producer/Coordinator

Meadowlark Media; Miami (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Meadowlark Media, based in Miami, FL, seeks a seasoned Guest Booking Specialist for the Dan Le Batard Show and the Le Batard and Friends Network. The role involves identifying, securing, and coordinating guests across sports, culture, and media, building strong relationships with athletes, coaches, executives, and media personalities.

You will manage outreach, confirm dates, and ensure guests receive pre-show information, talking points, and expectations.

Qualifications

• Experience in talent booking for podcasts or broadcast content.
• Excellent communication and relationship-building skills for working with talent and production teams.
• Strong research and story development skills to identify timely guests in sports and culture.
• Familiarity with production workflows and shared calendars is beneficial.

Responsibilities

• Leverage existing sports network to secure high-quality guests.
• Research and identify guests aligned with podcast content strategy.
• Maintain relationships with athletes, coaches, executives, journalists, and publicists.
• Coordinate outreach via email, phone, social media, and networks.
• Negotiate guest availability and schedule appearances.
• Manage guest pipeline and booking calendar for show content.

Skills

Guest booking

Networking

Research skills

Communication

Organization

Tools

Call sheets

Project management tools

Job description

This role will be responsible for identifying, securing, and coordinating guests for the Dan Le Batard Show and the Le Batard and Friends Network. This would include booking prominent figures across the sports industry, friends of the network and news makers.

You will have a deep knowledge of sports, news and culture, exceptional communication skills, outstanding organizational abilities, and, most importantly, an established network of relationships throughout the sports industry. You should already have direct access to athletes, coaches, executives, agents, media personalities, publicists, and other influential figures that can contribute to compelling podcast content.

KEY RESPONSIBILITIES

• Leverage an existing network of sports industry contacts to consistently secure high-quality guests.
• Research and identify new guests that align with the podcast's audience and content strategy.
• Develop and maintain strong relationships with athletes, coaches, sports executives, journalists, broadcasters, agents, publicists, and influencers.
• Conduct outreach through email, phone, social media, and professional networks.
• Negotiate guest availability and schedule appearances.
• Manage a guest pipeline and booking calendar to ensure shows have guest-related content

GUEST BOOKING

• Confirm recording dates, times, and technical requirements.
• Provide guests with pre-show information, talking points, and expectations.
• Coordinate logistics across hosts, producers, and guests.
• Send reminders and follow-up communications before and after recordings.
• Ensure all required release forms and permissions are completed.

RELATIONSHIP MANAGEMENT

• Serve as the primary point of contact for guests.
• Deliver a professional, high-quality guest experience.
• Expand and strengthen the company's network of sports industry relationships.
• Maintain an organized database of contacts, previous guests, and future prospects.
• Foster long-term relationships that lead to repeat appearances and referrals.

This role may require irregular hours, weekend work and travel

QUALIFICATIONS

• Strong research and story development skills, including the ability to identify timely, relevant guests and angles in sports and culture.
• Experience in talent booking or coordinating guests for podcasts, digital shows, or broadcast content, preferably in a media or entertainment environment.
• Excellent communication and relationship-building skills for working with talent, representatives, and internal production teams.
• Proven organizational and time-management abilities, including scheduling, coordinating logistics, and managing multiple projects and deadlines.
• Familiarity with sports media, pop culture, and current events, and comfort working in a fast-paced, deadline-driven setting.
• Ability to work collaboratively on-site in Miami, FL, while taking initiative and ownership of booking responsibilities.
• Professional experience with production tools or workflows (e.g., shared calendars, project management software, call sheets) is beneficial.

Salary: $65,000-$85,000 depending on experience