Talent Booker

Valuetainment; Fort Lauderdale (FL); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A dynamic media company in Fort Lauderdale is seeking a Talent Booker to secure high-caliber guests for its podcasts. Ideal candidates will have excellent communication skills, strong negotiation abilities, and 4+ years of relevant experience in talent booking or media relations. This full-time position offers a competitive salary, performance-based bonuses, and a comprehensive benefits package.

Qualifications

• Capability to manage multiple guest bookings.
• Skills to engage with high-profile guests effectively.
• Experience required in media relations.
• Deep understanding of current trends, influential figures, and relevant topics in business and related sectors
• Established professional network within the business, entertainment, or media industries preferred
• 4+ years of experience in talent booking, podcast production, media relations, or related roles
• Proficiency in standard office and scheduling software

Responsibilities

• Identify and research suitable guests.
• Coordinate schedules efficiently.
• Engage directly with potential guests.
• Coordinate pre-interviews with the Executive Producer when needed
• Greet guests onsite and serve as their primary point of contact
• Manage the green room experience
• Provide promotional assets to guests and their PR teams after filming
• Coordinate follow-up opportunities such as panels, live shows, conferences, or repeat appearances
• Maintain a database of previous and potential guests
• Be prepared to rapidly pivot and fill the seat when guests cancel last minute
• Maintain a “hot list” of backup guests who can appear on short notice
• Ensure all guests sign required appearance releases, NDAs, and waivers
• Coordinate with the Minnect team for onboarding of talent
• Stay informed on emerging topics and trends to maintain a fresh, engaging roster of guests
• Engage directly with potential guests or their representatives to negotiate participation, manage expectations, and finalize appearance details
• Coordinate scheduling efficiently, aligning guest availability with podcast production timelines
• Manage detailed logistical arrangements for guest appearances, including scheduling interviews, providing briefing materials, and ensuring seamless communication, as well as booking all travel accommodations for in‑person guest appearances
• Work closely with the podcast production team to facilitate smooth guest experiences
• Build and nurture ongoing relationships with guests, publicists, talent agents, and management teams
• Leverage an established network of high-profile contacts, including PR representatives, managers, and agents
• Serve as a professional and welcoming representative of our podcasts, encouraging repeat engagements and expanding our network
• Operate within designated budgets, balancing guest quality with cost‑effectiveness
• Monitor and report expenditures associated with guest appearances, optimizing costs without sacrificing guest quality

Skills

Excellent communication skills

Strong negotiation skills

Exceptional organizational abilities

Deep understanding of current trends

Established professional network

Talent booking experience

Office software proficiency

Education

4+ years of experience in talent booking

Tools

Standard office and scheduling software

Job description

Global GTM Sales Recruiter & Executive Search | Talent Advisor | Tech Startups | #cybersecurity | Purple Squirrel Hunter

You’re seeking a dynamic, creative environment dedicated to producing top-ranking podcasts that reach millions of people. Help shape conversations heard around the globe, one guest at a time. Hello Talent Booker! Join us.

The Talent Booker secures high-caliber guests for our portfolio of podcasts, including the number one business podcast globally. The Talent Booker will identify, engage, and schedule influential guests, ensuring a compelling lineup that drives audience growth and enhances our podcasts’ reputation.

Job Responsibilities

• Identify and research suitable guests, focusing on industry leaders, innovators, thought leaders, and other high-profile individuals relevant to our podcast audiences
• Book talent for live podcasts and special events
• Gather necessary materials from the guest or their team (books, PDFs, talking points, references)
• Coordinate pre-interviews with the Executive Producer when needed
• Greet guests onsite and serve as their primary point of contact
• Manage the green room experience
• Provide promotional assets to guests and their PR teams after filming
• Coordinate follow-up opportunities such as panels, live shows, conferences, or repeat appearances
• Maintain a database of previous and potential guests
• Be prepared to rapidly pivot and fill the seat when guests cancel last minute
• Maintain a “hot list” of backup guests who can appear on short notice
• Ensure all guests sign required appearance releases, NDAs, and waivers
• Coordinate with the Minnect team for onboarding of talent
• Stay informed on emerging topics and trends to maintain a fresh, engaging roster of guests

Negotiation and Scheduling

• Engage directly with potential guests or their representatives to negotiate participation, manage expectations, and finalize appearance details
• Coordinate scheduling efficiently, aligning guest availability with podcast production timelines

Logistical Coordination

• Manage detailed logistical arrangements for guest appearances, including scheduling interviews, providing briefing materials, and ensuring seamless communication, as well as booking all travel accommodations for in‑person guest appearances
• Work closely with the podcast production team to facilitate smooth guest experiences

Relationship Building

• Build and nurture ongoing relationships with guests, publicists, talent agents, and management teams
• Leverage an established network of high-profile contacts, including PR representatives, managers, and agents
• Serve as a professional and welcoming representative of our podcasts, encouraging repeat engagements and expanding our network

Budget Management

• Operate within designated budgets, balancing guest quality with cost‑effectiveness
• Monitor and report expenditures associated with guest appearances, optimizing costs without sacrificing guest quality

Job Qualifications

• Excellent communication and interpersonal skills to effectively engage with high-profile guests and their representatives
• Strong negotiation skills and the ability to secure influential guests consistently
• Exceptional organizational abilities, capable of managing multiple guest bookings and schedules simultaneously
• Deep understanding of current trends, influential figures, and relevant topics in business and related sectors
• Established professional network within the business, entertainment, or media industries preferred
• 4+ years of experience in talent booking, podcast production, media relations, or related roles
• Proficiency in standard office and scheduling software

Compensation

Salary + Performance‑Based Bonus, Comprehensive Benefits Package. Final compensation will be determined based on experience and skills and may vary from the range listed above.

Benefits

• Medical insurance
• Vision insurance
• 401(k)

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Public Relations, Sales, and Strategy/Planning

Industries

• Broadcast Media Production and Distribution, Media Production, and Public Relations and Communications Services

Equal Opportunity Employer

Valuetainment is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.