Growth‑Oriented Pre-Construction Coordinator

Oakline Construction Group; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401(K) with Company match

Competitive PTO

Stipend for Health and Wellness

Education and volunteering time

Job summary

Oakline Construction Group is seeking a diligent Pre-Construction Coordinator based in St. Louis, MO. This entry-to-mid level role supports Pre-Construction, Development, and Construction teams with administrative tasks, vendor coordination, and meeting scheduling.

Ideal candidates have strong communication, organizational skills, and the ability to manage multiple priorities. No construction experience is required; training will be provided to the right person.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred but not required.
• Previous administrative, customer service, office support, or coordinator experience is a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).

Responsibilities

• Provide administrative support to Pre-Construction, Development, and Construction teams.
• Answer and direct incoming phone calls, emails, and inquiries.
• Communicate with subcontractors, vendors, suppliers, and project partners to gather information, schedule meetings, and follow up on items.
• Assist with bid invitations, proposal tracking, and subcontractor outreach.
• Maintain project files, documentation, and electronic records in an organized manner.
• Coordinate meetings, calendars, site visits, and project-related appointments.
• Prepare correspondence, meeting notes, spreadsheets, and reports.
• Track project milestones, deadlines, and outstanding action items.
• Support contract and project administration by ensuring paperwork is complete and filed.
• Update internal databases, contact lists, and project management systems.
• Collaborate with team members to ensure smooth communication across office and field staff.

Skills

Communication

Organization

Multitasking

Teamwork

MS Office

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Oakline Construction Group is seeking a diligent Pre-Construction Coordinator based in St. Louis, MO. This entry-to-mid level role supports Pre-Construction, Development, and Construction teams with administrative tasks, vendor coordination, and meeting scheduling.

Ideal candidates have strong communication, organizational skills, and the ability to manage multiple priorities. No construction experience is required; training will be provided to the right person.