Preconstruction Coordinator — Growth & Collaboration

Michael Page; St. Louis (MO); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401K w/ company match

PTO starting at 2 weeks

Health & wellness stipend

Job summary

Michael Page is seeking an organized, proactive Administrative Assistant to support pre-construction, development, and construction teams on a Missouri-based project landscape up to $5M. You will coordinate meetings, handle inquiries, maintain records, and assist with bid invitations and contract administration.

The role requires strong communication skills, proficiency with Microsoft Office, and a degree (Associate or Bachelor's) preferred.

Qualifications

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Associate's or Bachelor's Degree preferred.
• Previous administrative, customer service, office support, or coordinator experience is a plus.

Responsibilities

• Provide administrative support to pre-construction, development, and construction teams.
• Answer and direct incoming telephone calls, emails, and general inquiries.
• Communicate professionally with subcontractors, vendors, suppliers, and project partners.
• Coordinate meetings, calendars, site visits, and project-related appointments.
• Assist with bid invitations, proposal tracking, and subcontractor outreach.
• Maintain organized project files, documentation, and electronic records.
• Prepare correspondence, reports, meeting notes, and spreadsheets.
• Track project milestones, deadlines, and outstanding action items.
• Support contract administration by ensuring required project documentation is complete and properly filed.
• Update internal databases, project management systems, and contact records.
• Facilitate communication between office teams, field personnel, subcontractors, and stakeholders.
• Perform additional administrative and office support duties as required.

Skills

Strong verbal and writtencommunication

Education

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Michael Page is seeking an organized, proactive Administrative Assistant to support pre-construction, development, and construction teams on a Missouri-based project landscape up to $5M. You will coordinate meetings, handle inquiries, maintain records, and assist with bid invitations and contract administration.

The role requires strong communication skills, proficiency with Microsoft Office, and a degree (Associate or Bachelor's) preferred.