Pre-Construction Coordinator

Oakline Construction Group; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401(K) with Company match

Competitive PTO

Stipend for Health and Wellness

Education and volunteering time

Job summary

Oakline Construction Group is seeking a diligent Pre-Construction Coordinator based in St. Louis, MO. This entry-to-mid level role supports Pre-Construction, Development, and Construction teams with administrative tasks, vendor coordination, and meeting scheduling.

Ideal candidates have strong communication, organizational skills, and the ability to manage multiple priorities. No construction experience is required; training will be provided to the right person.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred but not required.
• Previous administrative, customer service, office support, or coordinator experience is a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).

Responsibilities

• Provide administrative support to Pre-Construction, Development, and Construction teams.
• Answer and direct incoming phone calls, emails, and inquiries.
• Communicate with subcontractors, vendors, suppliers, and project partners to gather information, schedule meetings, and follow up on items.
• Assist with bid invitations, proposal tracking, and subcontractor outreach.
• Maintain project files, documentation, and electronic records in an organized manner.
• Coordinate meetings, calendars, site visits, and project-related appointments.
• Prepare correspondence, meeting notes, spreadsheets, and reports.
• Track project milestones, deadlines, and outstanding action items.
• Support contract and project administration by ensuring paperwork is complete and filed.
• Update internal databases, contact lists, and project management systems.
• Collaborate with team members to ensure smooth communication across office and field staff.

Skills

Communication

Organization

Multitasking

Teamwork

MS Office

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Explore opportunities to join our growing team.

At Oakline Studio, one of our values is People First. Come join a company that puts its employees at the heart of everything we do. We’re looking for team members who share our passion for integrity, quality, and collaboration, and who are eager to grow with a company that’s shaping skylines and communities across the country.

Oakline Construction Group has a current opening for aPre-Construction Coordinator. Based in St. Louis, MO and in business for over forty years, Oakline Construction Group specializes in the office, hospitality, and boutique industrial construction sectors. This is an excellent opportunity for someone early in their career who enjoys administrative support, coordinating multiple tasks, communicating with vendors and partners, and learning about the commercial real estate and construction industries.

The ideal candidate is proactive, eager to learn, customer-service focused, and comfortable managing a variety of office and project support responsibilities.. No construction experience is required. We are willing to train the right individual who brings a positive attitude, strong organizational skills, and a desire to grow professionally.

MAJOR DUTIES INCLUDE:

• Provide administrative support to the Pre-Construction, Development, and Construction teams.
• Answer and direct incoming phone calls, emails, and general inquiries.
• Communicate with subcontractors, vendors, suppliers, and other project partners to gather information, schedule meetings, and follow up on outstanding items.
• Assist with bid invitations, proposal tracking, and subcontractor outreach.
• Maintain project files, documentation, and electronic records in an organized manner.
• Coordinate meetings, calendars, site visits, and project-related appointments.
• Prepare correspondence, meeting notes, spreadsheets, and reports as needed.
• Track project milestones, deadlines, and outstanding action items.
• Support contract and project administration by ensuring required paperwork is complete and properly filed.
• Update internal databases, contact lists, and project management systems.
• Collaborate with team members to ensure smooth communication between office staff, field personnel, subcontractors, and stakeholders.
• Perform general office and administrative duties as assigned.

IDEAL CANDIDATE:

• High school diploma required; Associate's or Bachelor's degree preferred but not required.
• Previous administrative, customer service, office support, or coordinator experience is a plus.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable speaking with subcontractors, vendors, and internal team members professionally and confidently.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Positive attitude, strong work ethic, and willingness to learn new skills.
• Ability to work independently while collaborating effectively within a team environment.

Why you should choose Oakline Construction Group:

At Oakline Construction Group we use our knowledge and talents for the greater world around us. We value the whole person in ourPeople-Firstculture. We build each other up and donate working hours to give back to our communities. We demonstrate ourMutual Respectthrough open, candid, and honest communication. We live withSelfless Passionfor our business and our industry by recognizing that we succeed as one team, spread across multiple cities. We takeRadical Responsibilityin keeping our promises and doing what we say we will do.Working in concert with our sister companies’, Bamboo Equity Partners, Intelica CRE, and Oakline Studios, we are pursuing our vision of providing the full spectrum of services for our client’s commercial real estate needs.

Selection of Benefits we offer:

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401(K) with Company match
• Competitive PTO
• Stipend for Health and Wellness
• Dedicated work time for education and volunteering opportunities

Oakline Construction Group is an Equal Opportunity Employer. Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.