Pre-construction Coordinator

Raineri Construction, Llc; St. Louis (MO); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Employee assistance program

Life insurance

Paid vacation

401(k) with 4% match

Profit sharing

Job summary

Raineri Construction is seeking a detail-oriented Preconstruction Coordinator to support estimating and preconstruction teams in creating complete, responsive bid packages. This full-time, in-office role in St. Louis offers a starting salary of $60,000, negotiable based on experience.

The role involves organizing bid documents, coordinating with teams, and ensuring timely submission across plan rooms and bid portals. A construction-related degree or equivalent experience is required.

Qualifications

• Associate degree in a construction-related field; or
• Two or more years of experience in construction administration, preconstruction support, estimating support, project coordination, or a similar administrative role.

Responsibilities

• Set up and organize bid files and documents in appropriate systems.
• Review project documents, specifications, invitations to bid, addenda, RFI responses, and updates.
• Prepare and maintain bidding documents, bid forms, schedules of values, and fillable forms.
• Create and update calendar appointments for pre-bid meetings and milestones.
• Coordinate bid bonds and required insurance or bonding documentation.
• Register on plan holder lists, plan rooms, and bid portals.
• Monitor plan rooms and bid portals for updates and communicate changes toEstimating team.
• Maintain bid log and track revisions, requirements, and deadlines.
• Assist with subcontractor engagement and vendor setup.
• Coordinate with Estimators to populate forms and submit complete bid packages.
• Prepare or update marketing materials and qualification information for bids.

Skills

Attention to detail

Organization

Communication

Microsoft 365

Adobe Acrobat

Deadline management

Problem solving

Education

Associate degree in construction-related field

2+ years experience in construction admin/coordination

Tools

Microsoft 365

Adobe Acrobat

Job description

Build your career with a growing St. Louis construction company. Raineri Construction is looking for a detail-oriented, organized, and motivated Preconstruction Coordinator to help our estimating and preconstruction teams deliver complete, accurate, and competitive bid packages. This full-time, in-office position offers a starting salary of $60,000, negotiable based on experience.

Raineri Construction is a full-service general building contractor specializing in design-build construction. Since 2003, we have grown steadily by delivering turnkey project development services and comprehensive construction management solutions across a variety of industries. Today, our St. Louis-based team includes more than 100 employees who take pride in doing quality work and building long-term relationships.

We value long-term, mutually beneficial employment relationships and offer a competitive benefits package that currently includes:

• 100% company-paid employee health insurance premium
• Company-funded Employee Assistance Program
• Company-funded group life insurance
• Paid vacation and holidays
• 401(k) retirement plan with a 4% company match
• Company profit sharing

What You’ll Do

As a Preconstruction Coordinator, you will play an important role in the bidding process by helping gather, prepare, organize, and deliver the documents, bonds, forms, and information needed for complete and responsive bid packages. This position is ideal for someone who enjoys staying organized, managing details, coordinating with others, and supporting projects from initial opportunity through bid day and post-bid follow-up.

Key Responsibilities

• Set up new project files and organize bid-related documents in the appropriate systems and folders.
• Download, review, and organize project documents, specifications, invitations to bid, addenda, RFI responses, clarifications, and related updates.
• Prepare, modify, and maintain bidding documents, bid forms, schedules of values, fillable forms, and other required bid-day materials.
• Create and update calendar appointments for pre-bid meetings, bid dates, and other preconstruction milestones.
• Apply for, track, and coordinate bid bonds and required insurance or bonding documentation.
• Register Raineri on plan holder lists, plan rooms, bid portals, and other online bidding platforms.
• Monitor plan rooms and bid portals for updates and communicate relevant changes to the estimating team.
• Maintain the bid log and ensure revisions, requirements, and deadlines are accurately tracked.
• Assist with subcontractor engagement, vendor setup, contact updates, and new subcontractor recruitment.
• Coordinate with Estimators to identify project requirements, populate required forms, and submit complete bid packages.
• Prepare or update marketing materials, organizational biographies, and qualification information needed for business development or bidding requirements.

What We’re Looking For

• Associate degree in a construction-related field; or
• Two or more years of experience in construction administration, preconstruction support, estimating support, project coordination, or a similar administrative role.

Skills That Will Help You Succeed

• Strong attention to detail, organization, and follow-through.
• Advanced computer proficiency and confidence learning or using multiple software applications.
• Intermediate to advanced proficiency with Microsoft 365 applications and Adobe Acrobat.
• Clear written and verbal communication skills.
• Ability to manage deadlines, prioritize tasks, and adapt when project information changes.
• Problem-solving mindset with the ability to work independently and collaboratively.
• A helpful, team-oriented approach when working with coworkers, subcontractors, vendors, and external project contacts.
• Ability to listen carefully, ask good questions, and understand the needs of internal and external stakeholders.
• Comfort working in a fast-paced environment where accuracy, responsiveness, and communication matter.

Raineri Construction is an equal opportunity employer (Minority/Female/Disabled/Veteran).

Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran’s status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.