Growth‑Oriented Office Operations Coordinator

The Hire Standard; Sausalito (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

The Hire Standard is seeking an Office Operations Coordinator in Sausalito, CA to serve as the operational hub, handling back-office tasks, AP, vendor and tenant relations, and financial processes. This role is ideal for someone who loves building systems, staying ahead of needs, and solving problems in a fast-paced environment.

You will support the management of commercial real estate properties, maintain files, and help implement policies while growing into a larger role within the company.

Qualifications

• 3+ years of office or operations experience, ideally in real estate or construction
• Strong organizational and prioritization skills in a fast-paced environment
• Excellent verbal and written communication and discretion with confidential info

Responsibilities

• Serve as the first point of contact for tenants and vendors — by phone and email
• Own accounts payable and credit card reconciliation
• Source and manage quotes for new construction projects
• Track and follow up on insurance requirements across tenants and vendors
• Manage contractor time cards and ensure accurate, timely processing
• Build and maintain an organized filing system in Google Drive
• Create, update, and maintain company forms, spreadsheets, and records
• Prepare expense reports and support financial reporting
• Help keep company policies and procedures current and consistent
• Play a hands-on role supporting the management of commercial real estate properties

Skills

Organization

Communication

Vendor management

Microsoft Office

Google Drive

Education

High school diploma or equivalent

Tools

Word

Excel

Google Drive

Job description

The Hire Standard is seeking an Office Operations Coordinator in Sausalito, CA to serve as the operational hub, handling back-office tasks, AP, vendor and tenant relations, and financial processes. This role is ideal for someone who loves building systems, staying ahead of needs, and solving problems in a fast-paced environment.

You will support the management of commercial real estate properties, maintain files, and help implement policies while growing into a larger role within the company.