Office Manager

The Hire Standard; Sausalito (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

The Hire Standard is seeking an Office Operations Coordinator in Sausalito, CA to serve as the operational hub, handling back-office tasks, AP, vendor and tenant relations, and financial processes. This role is ideal for someone who loves building systems, staying ahead of needs, and solving problems in a fast-paced environment.

You will support the management of commercial real estate properties, maintain files, and help implement policies while growing into a larger role within the company.

Qualifications

• 3+ years of office or operations experience, ideally in real estate or construction
• Strong organizational and prioritization skills in a fast-paced environment
• Excellent verbal and written communication and discretion with confidential info

Responsibilities

• Serve as the first point of contact for tenants and vendors — by phone and email
• Own accounts payable and credit card reconciliation
• Source and manage quotes for new construction projects
• Track and follow up on insurance requirements across tenants and vendors
• Manage contractor time cards and ensure accurate, timely processing
• Build and maintain an organized filing system in Google Drive
• Create, update, and maintain company forms, spreadsheets, and records
• Prepare expense reports and support financial reporting
• Help keep company policies and procedures current and consistent
• Play a hands-on role supporting the management of commercial real estate properties

Skills

Organization

Communication

Vendor management

Microsoft Office

Google Drive

Education

High school diploma or equivalent

Tools

Word

Excel

Google Drive

Job description

We're partnering confidentially with a well-established property management company in Sausalito to find an Office Operations Coordinator who wants to grow into a bigger role.

You’ll be the person who makes the whole operation run smoothly, by owning the back office and helping support everything from vendor and tenant relationships to the financial details that keep the business healthy.

If you’re the kind of person who loves building systems, staying two steps ahead, and being the

go‑to problem‑solver in a fast‑moving environment, this is your seat.

The Role

As Office Operations Coordinator, you’ll be the operational hub of the company — the connective tissue between tenants, vendors, contractors, and leadership. You’ll manage the financial rhythm of the office (AP, credit card reconciliation, expense reporting), keep every file and system organized, and make sure nothing falls through the cracks.

What You’ll Do

• Serve as the first point of contact for tenants and vendors — by phone and email
• Own accounts payable and credit card reconciliation
• Source and manage quotes for new construction projects
• Track and follow up on insurance requirements across tenants and vendors
• Manage contractor time cards and ensure accurate, timely processing
• Build and maintain an organized filing system in Google Drive
• Create, update, and maintain company forms, spreadsheets, and records
• Prepare expense reports and support financial reporting
• Help keep company policies and procedures current and consistent
• Play a hands‑on role supporting the management of commercial real estate properties

What You’ll Bring

• High school diploma or equivalent
• 3+ years of office or operations experience — real estate or construction a plus, not required
• A knack for staying organized and prioritizing in a fast‑paced, ever‑changing
• Excellent verbal and written communication skills
• Proficiency with Word, Excel, and Google Drive
• Sharp attention to detail and strong follow‑through
• Discretion and professionalism handling confidential information

Who You Are

• Upbeat, positive, and genuinely kind
• A natural multi‑tasker who thrives on variety and momentum
• Proactive — you spot what needs to happen before being asked
• Highly organized with a sharp eye for detail
• Trustworthy with sensitive business and tenant information
• Excited by the idea of growing into a bigger role over time
• Real opportunity for growth within the company