Growth-Oriented Executive Ops Coordinator (Part-Time, Remote)

The Safety Geek; Ocala, Northern (FL, KY); Hybrid; USD 25,000 - 39,000; Part time

Benefits offered by this job

Competitive hourly rate

Flexible schedule

Remote work option with co-working

Professional development

Growth to Ops Manager/Chief of Staff

Mission-driven culture

Job summary

The Safety Geek in Ocala, FL is hiring a part-time Executive Operations Coordinator to support the CEO and oversee daily operations of our fast-growing AI-first education platform. You’ll own content publishing, customer communications, order fulfillment, and travel coordination while shaping scalable processes.

Ideal candidates bring executive/admin experience, strong English, and a mindset for automation and growth.

Qualifications

• 2+ years as an executive or administrative assistant.
• Located in Central Florida with commuting distance to Ocala.
• Excellent written and spoken English.
• Available mornings and late afternoons (Eastern Time).
• Physical ability to assemble packages and perform on-site tasks.
• Reliable high-speed internet and ability to travel up to 10 weeks per year.

Responsibilities

• Content & Community Administration: schedule/publish newsletters, podcasts, events; create transcripts; publish content to course platform.
• Customer Experience: manage all support channels with responsiveness; participate in weekly webinars and answer questions.
• Product Operations: fulfill orders, create shipping labels, manage inventory and supplies.
• Executive Support: manage CEO’s calendar, travel logistics, on-site support at events, coordinate with planners, send invoices, organize receipts.
• Ownership & process improvement: build systems, automate repetitive work, track metrics, own outcomes.
• Culture & teamwork: collaborate with CEO and team, communicate proactively, uphold high standards.
• AI & automation focus: leverage AI tools to reduce tasks and improve efficiency.
• Data-driven mindset: monitor outcomes and adjust processes accordingly.
• Growth mindset: seek growth into Chief of Staff or Operations Manager.
• Remote/work flexibility: option to work remotely with on-site tasks as needed.
• Service-oriented approach to customers and team.

Skills

Executive experience

English fluency

Remote-friendly mindset

Travel readiness

Job description

The Safety Geek in Ocala, FL is hiring a part-time Executive Operations Coordinator to support the CEO and oversee daily operations of our fast-growing AI-first education platform. You’ll own content publishing, customer communications, order fulfillment, and travel coordination while shaping scalable processes.

Ideal candidates bring executive/admin experience, strong English, and a mindset for automation and growth.