Growth-Focused Operations & Admin Specialist

Gesture; New York (NY); On-site; USD 70,000 - 81,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

HQ in NYC office

Direct line to leadership

Equity opportunity

Job summary

Gesture in New York, NY is seeking a Business Operations Assistant to support administrative and coordination tasks from our NYC office. You will manage calendars, draft communications, and help with data entry and reporting in a fast-paced environment.

The role emphasizes cross-functional collaboration, inventory tracking, procurement, and event coordination, with a focus on process improvement and strong organizational skills.

Qualifications

• High school diploma or equivalent; associate degree or relevant certification is a plus.
• Prior experience in an administrative or operations support role is desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document creation, data entry, and communication.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and documentation.
• Effective communication skills, both written and verbal.
• Ability to work collaboratively in a team environment and adapt to changing priorities.
• Positive attitude, adaptability, and willingness to learn new tasks.
• Familiarity with basic office equipment and software tools.

Responsibilities

• Administer daily administrative tasks, schedule meetings, coordinate appointments, and manage calendars.
• Prepare and distribute internal/external communications, memos, and reports.
• Maintain accurate records, files, and documentation related to business operations.
• Enter/update data in systems, databases, and spreadsheets; support basic reporting.
• Assist in data analysis tasks and identify trends for review.
• Coordinate travel arrangements, accommodations, and transportation.
• Support event planning and coordination, including workshops and trainings.
• Track inventory levels and supplies; coordinate with departments for materials.
• Raise purchase orders and monitor deliveries in procurement processes.
• Respond to inquiries in a timely and professional manner; draft emails and letters.
• Follow guidelines to implement operational processes and contribute to improvements.
• Create and format documents, presentations, and reports with consistent style.
• Collaborate with teams to coordinate tasks and ensure effective communication.
• Assist other departments including deliveries, logistics, customer outreach, and service.

Skills

Problem-Solving

Organizational Skills

Communication

Time Management

Attention to Detail

Teamwork

Confidentiality

Research Skills

Calendar Management

Data Analysis

Education

High school diploma

Associate degree or certification

Tools

Microsoft Office

Google Workspace

CRM software

Job description

Gesture in New York, NY is seeking a Business Operations Assistant to support administrative and coordination tasks from our NYC office. You will manage calendars, draft communications, and help with data entry and reporting in a fast-paced environment.

The role emphasizes cross-functional collaboration, inventory tracking, procurement, and event coordination, with a focus on process improvement and strong organizational skills.