Growth-Focused Operations & Admin Coordinator (Construction)

usarenovations; McKinney (TX); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Medica

Dental

Vision

Life Insurance

Paid Time Off

8 Company Paid Holidays

Profit Sharing

Job summary

usarenovations is seeking an Operations & Administrative Coordinator in Dallas, TX to support day-to-day operations of our construction services team. This in-office role focuses on keeping systems organized, the office running smoothly, and processes consistent.

Ideal candidates have experience in a professional office, understand corporate etiquette and reporting structures, and are eager to grow into expanded operational responsibilities over time.

Qualifications

• Experience in a professional office environment.
• Strong organizational skills and attention to detail.
• Ability to follow established processes and respect reporting structure.
• Professional communication skills (email, phone, in-person).
• Comfortable working with multiple software platforms.
• Reliable, punctual, and able to manage multiple priorities.

Responsibilities

• Provide administrative support for company systems including Procore, Microsoft 365, Divvy, Coast, MobiClocks, and related platforms
• Assist with user setup, permissions, basic troubleshooting, and system organization
• Coordinate with internal team members and vendors to ensure systems are maintained and functioning properly
• Review employee time punches using Samsara GPS and timekeeping tools
• Verify accuracy of time records and publish timecards to Procore
• Communicate discrepancies to supervisors for resolution
• (Payroll processing experience is a plus, but not required)
• Manage office supplies, equipment, and vendor relationships (cleaning, maintenance, etc.)
• Coordinate office maintenance requests and service scheduling
• Set up desks, equipment, and access for new hires
• Monitor, scan, and distribute incoming mail and documents
• Maintain a clean, organized, and professional office environment
• Perform basic administrative tasks in QuickBooks Online
• Assist with syncing transactions and organizing records
• Contact customers regarding past-due invoices and follow up on collections
• Maintain professionalism and accuracy when communicating financial information

Skills

Organizational skills

Attention to detail

Professional communication

Multitasking

Tools

Procore

Microsoft 365

Divvy

Coast

MobiClocks

Samsara GPS

QuickBooks Online

Job description

usarenovations is seeking an Operations & Administrative Coordinator in Dallas, TX to support day-to-day operations of our construction services team. This in-office role focuses on keeping systems organized, the office running smoothly, and processes consistent.

Ideal candidates have experience in a professional office, understand corporate etiquette and reporting structures, and are eager to grow into expanded operational responsibilities over time.