Operations & Admin Coordinator — Growth Path & Benefits

usarenovations; Mesquite (TX); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Company holidays

Profit sharing

Job summary

USA Renovations is seeking an Operations & Administrative Coordinator to support day-to-day operations for our construction services team. This hands-on role handles office administration, system maintenance, and basic accounting tasks to keep processes running smoothly.

You will work in an in-office setting in Dallas, earn $15–$20 per hour, and collaborate with multiple departments while growing into broader responsibilities as the company scales.

Qualifications

• Prior experience in a professional office or corporate environment.

Responsibilities

• Provide administrative support for company systems including Procore, Microsoft 365, Divvy, Coast, MobiClocks.
• Assist with user setup, permissions, basic troubleshooting, and system organization.
• Coordinate with internal team members and vendors to ensure systems are maintained and functioning properly.
• Review employee time punches using Samsara GPS and timekeeping tools.
• Verify accuracy of time records and publish timecards to Procore.
• Communicate discrepancies to supervisors for resolution.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate office maintenance requests and service scheduling.
• Set up desks, equipment, and access for new hires.
• Monitor, scan, and distribute incoming mail and documents.
• Maintain a clean, organized, and professional office environment.
• Perform basic administrative tasks in QuickBooks Online.
• Assist with syncing transactions and organizing records.
• Contact customers regarding past-due invoices and follow up on collections.
• Maintain professionalism and accuracy when communicating financial information.

Skills

Organizational skills

Professional communication

Multitasking

Software proficiency

Tools

Procore

Microsoft 365

Divvy

Coast

MobiClocks

Samsara GPS

QuickBooks Online

Job description

USA Renovations is seeking an Operations & Administrative Coordinator to support day-to-day operations for our construction services team. This hands-on role handles office administration, system maintenance, and basic accounting tasks to keep processes running smoothly.

You will work in an in-office setting in Dallas, earn $15–$20 per hour, and collaborate with multiple departments while growing into broader responsibilities as the company scales.