Growth-Driven Operations & Admin Coordinator

usarenovations; Garland (TX); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Paid Time Off

8 Company Paid Holidays

Profit Sharing

Job summary

usarenovations in Dallas, TX is seeking an Operations & Administrative Coordinator to support daily operations, office systems, and administrative processes in a professional environment.

The role requires coordination across departments, timekeeping review, and vendor management, with compensation of $15–$20 per hour for a full-time, in-office position. Growth into broader operational responsibilities is encouraged.

Qualifications

• Experience in a professional office or corporate environment.
• Strong organizational skills and attention to detail.
• Ability to follow established processes and respect reporting structure.
• Professional communication skills (email, phone, in-person).
• Comfortable working with multiple software platforms.
• Reliable, punctual, and able to manage multiple priorities.

Responsibilities

• Provide administrative support for company systems including Procore, Microsoft 365, Divvy, Coast, MobiClocks, and related platforms.
• Assist with user setup, permissions, basic troubleshooting, and system organization.
• Coordinate with internal team members and vendors to ensure systems are maintained and functioning properly.
• Review employee time punches using Samsara GPS and timekeeping tools.
• Verify accuracy of time records and publish timecards to Procore.
• Communicate discrepancies to supervisors for resolution.
• Manage office supplies, equipment, and vendor relationships (cleaning, maintenance).
• Coordinate office maintenance requests and service scheduling.
• Set up desks, equipment, and access for new hires.
• Monitor, scan, and distribute incoming mail and documents.
• Perform basic administrative tasks in QuickBooks Online; syncing transactions and organizing records.
• Contact customers regarding past-due invoices and follow up on collections.

Skills

Strong organizational skills

Attention to detail

Professional communication

Multi-tasking

Following processes

Tools

Procore

Microsoft 365

Divvy

Coast

MobiClocks

Samsara GPS

QuickBooks Online

Job description

usarenovations in Dallas, TX is seeking an Operations & Administrative Coordinator to support daily operations, office systems, and administrative processes in a professional environment.

The role requires coordination across departments, timekeeping review, and vendor management, with compensation of $15–$20 per hour for a full-time, in-office position. Growth into broader operational responsibilities is encouraged.