Growth-Focused Logistics Administrator

FreezPak Logistics; Suffolk (VA); On-site; USD 45,000 - 55,000; Full time

Job summary

Freezpak Logistics in Suffolk, VA is seeking an Administrator to provide high-level administrative support to the General Manager and ensure efficient day-to-day warehouse office operations. This role requires exceptional organizational skills, discretion, and the ability to manage schedules, coordinate communications, organize meetings, assist with purchasing, and help with collections.

Join a family-owned leader in cold storage with state-of-the-art facilities and a collaborative culture that

Qualifications

• Experience as an Administrator, Executive Assistant, Administrative Coordinator, or similar role.
• Logistics, warehousing, transportation, or supply chain experience preferred.
• Proficient with Microsoft Office; familiarity with PO systems/ERP or project tools is a plus.

Responsibilities

• Serve as the primary point of contact for the General Manager by handling calls, emails, and correspondence professionally.
• Coordinate internal and external meetings: schedule attendees, prepare agendas, record minutes, and track follow-ups.
• Handle confidential information with discretion and professionalism at all times.
• Assist with preparing, processing, and tracking purchase orders.
• Monitor office supplies and coordinate purchasing to maintain stock levels.
• Support the finance team with collections activities, including following up on invoices.
• Maintain organized records and documentation for daily operations.
• Assist with special projects and administrative initiatives as assigned by leadership.

Skills

Organization

Time management

Communication

Discretion

Problem solving

Customer focus

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Freezpak Logistics in Suffolk, VA is seeking an Administrator to provide high-level administrative support to the General Manager and ensure efficient day-to-day warehouse office operations. This role requires exceptional organizational skills, discretion, and the ability to manage schedules, coordinate communications, organize meetings, assist with purchasing, and help with collections.

Join a family-owned leader in cold storage with state-of-the-art facilities and a collaborative culture that