Growth-Driven Office Administrator

Resource Options, Inc.; Somerville (MA); On-site; USD 30,000 - 36,000; Full time

Job summary

Resource Options, Inc. in the Boston area is seeking an Office Administrator to support a fast-growing engineering firm.

You will handle scheduling, document management, and office coordination, with growth opportunities in marketing support, social media, billing, and accounts receivable/payable. Ideal candidates bring strong Excel skills, clear communication, outbound calling comfort, and reliable organization.

Qualifications

• Strong Excel skills including sorting, filters and basic formulas.
• Clear phone presence and solid writing ability.
• Comfortable making outbound calls and juggling multiple tasks.

Responsibilities

• Billing support and Excel spreadsheets (updates, tracking, simple reports).
• Track internal tasks, deadlines, and KPIs.
• Outreach to potential clients by phone and email.
• Research new opportunities and build lead lists.
• Assist with proposals (formatting, light writing).
• Onboard new employees (paperwork, checklists, scheduling).
• Answer incoming calls and manage the inbox professionally.
• Schedule light lab work and coordinate calendars.
• Create quick proposals/estimates from call notes when needed.

Skills

Excel

Phone presence

Clear writing

Outbound calls

Organization

Self-starter

Reliable

Job description

Resource Options, Inc. in the Boston area is seeking an Office Administrator to support a fast-growing engineering firm.

You will handle scheduling, document management, and office coordination, with growth opportunities in marketing support, social media, billing, and accounts receivable/payable. Ideal candidates bring strong Excel skills, clear communication, outbound calling comfort, and reliable organization.