Administrative Assistant & Human Resource Clerk (8489)

Paycom - ATS; Gainesville (FL); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid Time Off

Retirement Savings Plan

Life Insurance

Job summary

Paycom - ATS is seeking a full-time HR administrative professional in Gainesville, FL. The role supports HR operations, onboarding, and benefits administration, with a typical schedule Monday–Friday, 9:00 a.m.–4:00 p.m. (32 hours/week).

The candidate should have an Associate degree and at least four years of administrative experience, with proficiency in I-9/E-Verify processes and HR paperwork management.

Qualifications

• Two-year degree or equivalent college coursework.
• Four years progressively responsible experience performing administrative work in a general office.
• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Responsibilities

• Coordinates recruitment and onboarding activities; processes background checks and related appeals; handles I-9 forms and E-Verify; arranges required training.
• Manages paperwork for New Hires, Onboarding, Employee Changes, Terminations.
• Tracks attendance balances and leave requests.
• Audits and performs data entry and edits in the timekeeping system.
• Assists employees with benefits including new hire and open enrollment, PTO and leaves of absence.
• Prepares advanced and technical reports and spreadsheets; compiles statistical reports.
• Responds to inquiries and keeps the office running smoothly in the supervisor's absence.
• Assists with Christmas and seasonal projects as needed.

Skills

Administrative experience

Recruitment coordination

Onboarding

HR processes

Data entry

Education

Associate degree

Tools

Timekeeping system

Job description

Job Details: Job Location: FLA-Gainesville Corps - Gainesville, FL 32601, Position Type: Full Time Regular, Education Level: Associate Degree, Salary Range: $18.00 - $19.00 Hourly, Job Shift: Day, Job Category: Human Resources, Schedule/Hours: Monday – Friday, typically 9:00 a.m. – 4:00 p.m. (32 Hours/Week).

This position is responsible for:

Relieves Corps Officer of administrative detail and administration operations, functions, and duties; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities; processes HR information and maintains the filing system of human resources documents.

Key Responsibilities

• Coordinates recruitment and onboarding activities for the command. Processes background checks and related appeals for the location. Processes I-9 forms and E-Verify. Assigns required employee training.
• Coordinates paperwork and processing related to New Hires, Onboarding, Employee Changes, Terminations.
• Tracks attendance balances and leave requests.
• Audits and performs data entry and edits in the time keeping system.
• Assists employees with benefits including new hire and open enrollment, paid time off and leaves of absence.
• Prepares advanced and technical reports and spreadsheets from start to finish; prepares or compiles statistical reports.
• Responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent.
• Assists with Christmas and seasonal projects as needed.

Physical Requirements and Working Conditions

• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.
• Ability to work well under the pressure of deadlines.
• Ability to follow instructions and work independently with limited supervision.
• Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Employee Benefits

• Health, Dental and Vision Insurance
• Paid Time Off
• Retirement Savings Plan
• Life Insurance and more!

WHAT WE ARE LOOKING FOR IN YOU

• Two-year degree or equivalent college coursework, AND
• Four years progressively responsible experience performing administrative work in a general office, OR
• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Licenses & Certifications

None.

Equal Opportunity Employer: Veterans | Disabled