Grants & Research Administration Specialist

Albert Einstein College of Medicine; New York (NY); On-site; USD 78,000 - 85,000; Full time

Job summary

Albert Einstein College of Medicine seeks a Grant Administrator to manage the administrative components of sponsored projects, from pre-award planning through post-award closeout, ensuring compliance and financial stewardship. The role supports faculty and staff, coordinates with Research Finance, and maintains documentation in support of awards and budgets.

The position requires a Bachelor's degree in business or related field, 3 years of grant budgeting experience, and strong MS Office skills.

Qualifications

• Bachelor's Degree in business, finance or related field is required.
• 3 years of experience with grant budgets and knowledge of grant accounting.
• Strong MS Office proficiency and excellent oral and written communication.
• Preferred: Direct experience with NIH or federal sponsors and familiarity with proposal, award, and reporting requirements.
• Experience using Cayuse, eRA Commons, Banner, iCIMS, ePAFs, LRDS or similar systems.

Responsibilities

• Coordinate preparation, review, and timely submission of grant applications to NIH and other sponsors.
• Maintain audit-ready proposal and award records; track deadlines and sponsor requirements.
• Assist with subawards from inception through final payment and coordinate with partners.
• Monitor awarded funds and ensure allowable expenses and proper allocations.
• Provide HR related support including recruitment, visas, and updating HR records.

Skills

Grant budgeting

Pre-award budgeting

Post-award budgeting

MS Office

Written & verbal communication

Education

Bachelor's Degree in business or related field

Tools

Cayuse

eRA Commons

Banner

iCIMS

ePAFs

LRDS

Job description

Albert Einstein College of Medicine seeks a Grant Administrator to manage the administrative components of sponsored projects, from pre-award planning through post-award closeout, ensuring compliance and financial stewardship. The role supports faculty and staff, coordinates with Research Finance, and maintains documentation in support of awards and budgets.

The position requires a Bachelor's degree in business or related field, 3 years of grant budgeting experience, and strong MS Office skills.