Strategic Divisions Administrator – Grants & Operations

Albert Einstein College of Medicine; New York (NY); On-site; USD 100,000 - 115,000; Full time

Job summary

Albert Einstein College of Medicine in New York seeks an experienced administrator to oversee four Divisions within the Department of Medicine, focusing on budgeting, grant management, HR, and daily operations. You will forecast budgets, manage post-award financials, liaise with NIH and other funders, and provide financial analysis to Division Chiefs.

Strong organizational and communication skills are essential for coordinating complex programs and ensuring responsible stewardship of university

Qualifications

• Bachelor's degree required; Master's preferred.
• 3–5 years of related experience.
• Extensive knowledge of a large academic institution and the federal funding landscape.
• Experience in grant and contract financial management in a research environment is strongly preferred.
• Demonstrated ability to interact with a diverse group and manage multiple accounts.

Responsibilities

• Oversee grant application process with budgets, staffing, biosketches, and publications.
• Forecast and manage accounts; post-award financial management of grants/contracts; track expenditures.
• Manage contracts per NIH guidelines and review time/effort reports.
• Provide financial analyses and forecasts to support program budgets and decision making.
• Develop annual operating budgets for Centers and Divisions; oversee all funds.
• Coordinate HR processes including hiring, promotions, terminations, and visa matters.
• Supervise staff and approve timecards in Kronos; prepare required reports.
• Liaise with NIH, other institutions, and sponsors; maintain grant/employee data in iLab.

Skills

Financial analysis

Budgeting

Grant management

Staff coordination

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Office

Kronos

Job description

Albert Einstein College of Medicine in New York seeks an experienced administrator to oversee four Divisions within the Department of Medicine, focusing on budgeting, grant management, HR, and daily operations. You will forecast budgets, manage post-award financials, liaise with NIH and other funders, and provide financial analysis to Division Chiefs.

Strong organizational and communication skills are essential for coordinating complex programs and ensuring responsible stewardship of university