Research Administrator III

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 69,000 - 142,000; Full time

Job summary

University of California - Los Angeles Health seeks a Research Administrator to lead pre- and post-award support for a diverse portfolio of funded projects. You will work with PIs to prepare proposals, ensure sponsor and regulatory compliance, and maintain accurate grant records.

Key duties include coordinating complex submissions, budgeting, and advising on funding opportunities to advance research and compliance across the department.

Qualifications

• Minimum 5 years of research administration experience.
• Bachelor's Degree or equivalent combination of education and experience.
• Proficiency with Adobe and Microsoft Office, especially Excel.
• Strong writing skills to draft persuasive text while complying with sponsor guidelines.
• Ability to perform complex financial analysis and customized reporting.

Responsibilities

• Lead the preparation, review, and submission of complex grant and contract proposals.
• Provide pre and post- award support for sponsored research activities and funding mechanisms.
• Interpret and apply sponsor, institutional, and regulatory policies to ensure compliance.
• Develop proposal budgets, review funding opportunities, and support strategy.
• Maintain grant and contract records and oversee pre award transactions.
• Collaborate with faculty and research partners to support funding success.

Skills

Proposal development

Budgeting / financial analysis

Communication skills

Regulatory compliance

Written communication

Education

Bachelor's Degree

Tools

Adobe Suite

Microsoft Office

Job description

Description

Reporting to the Department Chair, Chief Administrative Officer (CAO), Chief Financial Officer (CFO), and other departmental leaders, the Research Administrator serves as the primary pre and post- award specialist for a diverse portfolio of intra and extramurally funded research projects. Working closely with Principal Investigators (PIs), the incumbent provides expert guidance throughout the proposal development and submission process, ensuring compliance with sponsor, University, and regulatory requirements.

Key Responsibilities:

• Lead the preparation, review, and submission of complex grant and contract proposals.
  


• Provide pre and post- award support for a broad range of sponsored research activities and funding mechanisms.
  


• Interpret and apply sponsor, institutional, and regulatory policies to ensure compliance.


• Develop proposal budgets, review funding opportunities, and support proposal strategy and planning.


• Maintain accurate grant and contract records and oversee pre award transactions.
  


• Collaborate with faculty, department leadership, and research administration partners to support funding success and research growth.
  


• Analyze complex guidelines and requirements to facilitate timely and compliant proposal submissions.
  

This role offers an opportunity to work closely with leading investigators and contribute to the advancement of innovative research through high quality research administration and strategic proposal development.

Salary: $6,203.75- $12,705 monthly

Qualifications

Required:

• Minimum 5 years of research administration experience


• Bachelor's Degree and/or equivalent combination of education and experience.


• Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel


• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines


• Ability to perform complex financial analysis and customized reporting


• Demonstrated ability to communicate medical, policy, and administrative information

Preferred:

• Experience preparing, managing, and projecting budgets.


• Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complicated financial scenarios.


• Knowledge of and experience working with a variety of external sponsors, federal and state sponsors, private foundations, industry sponsors, etc.