Grants & Awards Specialist

Einstein; New York (NY); On-site; USD 78,000 - 85,000; Full time

Job summary

Einstein seeks a Grant Administrator to coordinate administrative operations for sponsored research and awards. You will manage pre-award through post-award processes, ensuring accurate budgets, timely submissions, and compliance with sponsor requirements.

Responsibilities include post-submission actions, subaward monitoring, and maintaining audit-ready records, while collaborating with faculty, researchers, and central offices. NYC-based, on-site position with strong growth opportunities.

Qualifications

• Bachelor's Degree in business, finance or related field is required.
• 3 years of experience with grant budgets, grant expenses and knowledge of grant accounting.
• Pre-award and post-award budgeting experience with strong grant accounting and bookkeeping.
• Superior computer skills, including proficiency in Microsoft Office.
• Strong oral and written communications; ability to work with staff and faculty at all levels.
• Preferred: Direct NIH or federal sponsor experience; familiarity with Cayuse, eRA Commons, Banner, iCIMS, ePAFs, LRDS.

Responsibilities

• Coordinate preparation, review, routing, and submission of research grants and fellowships to NIH and other sponsors.
• Prepare and ensure accuracy of proposal and award documentation, budgets, certifications, and attachments; coordinate approvals and submissions.
• Interpret sponsor guidelines and coordinate submissions through internal systems and sponsor portals.
• Monitor and administer subawards from inception through final payment; coordinate with internal/external partners.
• Maintain support files and biosketches, Other Support documentation, approvals, and grant submission records.
• Assist with obtaining eRA Commons usernames and sponsor-system access for investigators.
• Coordinate post-submission and award actions (JIT, progress reports, budget revisions, no-cost extensions).
• Maintain audit-ready records and track deadlines, approvals, and sponsor follow-ups.
• Stay current on sponsor policies and institutional procedures.

Skills

Grant budgeting

Pre-award budgeting

Post-award budgeting

Microsoft Office

Communication skills

Cayuse

eRA Commons

Banner

iCIMS

ePAFs

LRDS

Education

Bachelor's Degree in business, finance or related field

Tools

Cayuse

eRA Commons

Banner

iCIMS

ePAFs

LRDS

Job description

Einstein seeks a Grant Administrator to coordinate administrative operations for sponsored research and awards. You will manage pre-award through post-award processes, ensuring accurate budgets, timely submissions, and compliance with sponsor requirements.

Responsibilities include post-submission actions, subaward monitoring, and maintaining audit-ready records, while collaborating with faculty, researchers, and central offices. NYC-based, on-site position with strong growth opportunities.