Grants & Research Administration Specialist

University of Florida; Gainesville (FL); On-site; USD 29,000 - 34,000; Full time

Job summary

University of Florida is seeking a Research Administration Assistant on the main campus in Gainesville to support proposal development, review, and submission. The role also handles post-award activities including budget monitoring, reporting, and payroll distribution, ensuring sponsor guidelines are followed.

Ideal candidates will have a High School diploma with four years of experience or equivalent college coursework, plus strong communication skills and the ability to work with diverse

Qualifications

• High School diploma with four years of experience, or equivalent college coursework.
• Ability to build relationships across faculty, staff, and funding agencies.

Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

Skills

Verbal & written communication

Relationship building

Independent work

Analytical thinking

Education

High School diploma

Equivalent college coursework

Tools

PeopleSoft

Workday

Microsoft Office (Excel/Word/PowerPoint)

Job description

University of Florida is seeking a Research Administration Assistant on the main campus in Gainesville to support proposal development, review, and submission. The role also handles post-award activities including budget monitoring, reporting, and payroll distribution, ensuring sponsor guidelines are followed.

Ideal candidates will have a High School diploma with four years of experience or equivalent college coursework, plus strong communication skills and the ability to work with diverse