Grant & Research Administration Specialist

Jackson County Florida 4-H; Gainesville (FL); On-site; USD 61,000 - 70,000; Full time

Job summary

University of Florida in Gainesville is seeking an experienced Research Administrator II to manage proposal development, budgeting, and award administration. You will coordinate complex submissions, advise investigators, and ensure compliance with sponsor requirements and federal regulations.

The role involves working with UF systems such as UFIRST and PeopleSoft, and coordinating with multiple internal and external stakeholders to meet deadlines and ensure accurate documentation.

Qualifications

• Bachelor’s degree and two years of experience in grant and contract administration or an equivalent combination of education and experience.
• Experience coordinating proposals and compliance with sponsor guidelines is preferred.
• Familiarity with UF systems and ability to work with multiple stakeholders.

Responsibilities

• Manage multiple proposals with sponsor deadlines in a fast-paced environment.
• Review funding announcements and identify sponsor requirements while aligning with guidelines.
• Prepare budgets and justifications; ensure CAS compliance and allowability of items.
• Advise PIs on requirements and budget revisions to meet guidelines.
• Coordinate submission in UFIRST and sponsor portals; manage non-financial agreements.
• Monitor post-submission activities, revisions, and cost sharing explanations.
• Maintain knowledge of federal regulations and sponsor requirements; ensure compliance.

Skills

Attention to detail

Communication

Analytical skills

Time management

Multitasking

Education

Bachelor's degree

Tools

PeopleSoft

UFIRST

Job description

University of Florida in Gainesville is seeking an experienced Research Administrator II to manage proposal development, budgeting, and award administration. You will coordinate complex submissions, advise investigators, and ensure compliance with sponsor requirements and federal regulations.

The role involves working with UF systems such as UFIRST and PeopleSoft, and coordinating with multiple internal and external stakeholders to meet deadlines and ensure accurate documentation.