Grants & Research Administration Lead

UF/IFAS - School of Natural Resources and Environment; Gainesville (FL); On-site; USD 61,000 - 99,000; Full time

Job summary

UF/IFAS - School of Natural Resources and Environment is seeking a Research Administrator III to manage grants and related funds. You will work with CVM Research and other units to ensure administrative and budgetary compliance, monitor records in UF systems, and provide regular reporting to PIs and department staff.

The role requires a Bachelor's degree and 3 years of grant/contract administration experience, plus strong knowledge of UFIRST, myUFL, and related compliance requirements.

Qualifications

• Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.
• Experience with grants and contract administration in a university/medical setting is preferred.
• Familiarity with UF systems and sponsor requirements is advantageous.

Responsibilities

• Works closely with stakeholders in connection with management of research grants and grant-related funds.
• Monitors grant fiscal records through UF and VetMed systems (myUFL, UFIRST).
• Reviews grant transactions for accuracy and processes corrections as needed.
• Monitors and adjusts grant encumbrances to maintain accurate balances.
• Analyzes grant accounts throughout their life cycle and reconciles at milestones.
• Serves as liaison between CVM Faculty PIs, staff, and university offices.
• Assists PIs with submissions, budget prep, and revisions in UFIRST and other reporting documents.
• Provides regular communication and support for PIs and department staff by preparing reports and meetings.

Skills

Grant administration

Budget management

Compliance

Payroll coordination

Reporting

Communication

Education

Bachelor's degree

3 years grant/contract administration experience

Tools

UFIRST

myUFL

PeopleSoft

MS Office

Enterprise Analytics

e-RA Commons

Job description

UF/IFAS - School of Natural Resources and Environment is seeking a Research Administrator III to manage grants and related funds. You will work with CVM Research and other units to ensure administrative and budgetary compliance, monitor records in UF systems, and provide regular reporting to PIs and department staff.

The role requires a Bachelor's degree and 3 years of grant/contract administration experience, plus strong knowledge of UFIRST, myUFL, and related compliance requirements.