Grants & Contracts Administrator II — Research

University Of Florida; Gainesville (FL); Hybrid; USD 53,000 - 72,000; Full time

Benefits offered by this job

Health plans

Life insurance

Retirement options

Paid time off

Professional development

Tuition assistance

PSLF

Job summary

University of Florida is seeking a Research Administrator II at the Office of Research in Gainesville. The role provides comprehensive administration and oversight of contracts and grants from pre- to post-award phases, ensuring compliance with university and sponsor policies.

The position supports ERM, working closely with faculty and staff on budgeting, reporting, and regulatory requirements. The ideal candidate holds a bachelor’s degree with two years of grant/contract administration

Qualifications

• Bachelor's degree and two years of experience in grant and contract administration, or equivalent.
• Strong written and verbal communication skills.
• Familiarity with PeopleSoft, UFIRST, and other UF systems.
• Working knowledge of Microsoft Office Suite, especially Excel.
• Ability to understand, interpret, and communicate policies and procedures.
• Self-starter, diplomatic, proactive, and able to manage competing priorities to meet deadlines.

Responsibilities

• Provide comprehensive pre-award support for grants, contracts, and clinical trials.
• Develop budgets, prepare and submit proposals, and ensure sponsor compliance.
• Coordinate approvals, subcontract agreements, and documentation.
• Manage proposal submission timelines and ensure timely submission.
• Oversee complex post-award accounting and budget transfers.
• Prepare financial reports and assist with progress reports and agency requirements.
• Lead negotiations of grant and contract terms and develop SOPs for management.

Skills

Grant and contract administration

Budgeting

Communication skills

Education

Bachelor's degree and two years of grant/contract administration experience

Tools

PeopleSoft

UFIRST

Microsoft Excel

Job description

University of Florida is seeking a Research Administrator II at the Office of Research in Gainesville. The role provides comprehensive administration and oversight of contracts and grants from pre- to post-award phases, ensuring compliance with university and sponsor policies.

The position supports ERM, working closely with faculty and staff on budgeting, reporting, and regulatory requirements. The ideal candidate holds a bachelor’s degree with two years of grant/contract administration