Grants Administration & Reporting Specialist

The Boston Foundation; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Boston Foundation is seeking a detail-oriented administrative professional to support grants management operations in Boston. You will import grant applications, respond to inquiries, and provide program staff with materials and reports as needed across the review process.

You will work with the Grants Management team to maintain databases, generate reports, and assist with the design of a new grants management system, ensuring timely communication with applicants and internal staff.

Qualifications

• College degree or equivalent; and
• Minimum 3 years administrative experience.
• Facility with Microsoft Office products especially Excel, Word, Outlook and Power Point.
• Database experience strongly preferred.
• Strong writing and communication skills.
• Excellent attention to detail, strong organizational skills and ability to multi-task.
• Able to work with minimal supervision and under tight deadlines.
• Reliable and punctual; team player with mature interpersonal style.

Responsibilities

• Imports grant applications into the database and maintains records.
• Responds to phone and email inquiries from grant applicants and others.
• Provides program staff with application materials and grant reports as needed.
• Supports management in maintaining due diligence rubric and surveys.
• Communicates with internal staff and external grantees and applicants.
• Assists in the design and implementation of a new grants management system.
• Processes grants and installments for payment; participates in proposal review processes.

Skills

Communication skills

Writing

Attention to detail

Organization

Multi-tasking

Team player

Interpersonal skills

Learning new software

Education

College degree or equivalent

Tools

Microsoft Office

Excel

Word

Outlook

PowerPoint

Database experience

Job description

The Boston Foundation is seeking a detail-oriented administrative professional to support grants management operations in Boston. You will import grant applications, respond to inquiries, and provide program staff with materials and reports as needed across the review process.

You will work with the Grants Management team to maintain databases, generate reports, and assist with the design of a new grants management system, ensuring timely communication with applicants and internal staff.