Grants & Program Administration Specialist

Florida Gulf Coast University; Lexington (VA); On-site; USD 40,000 - 52,000; Full time

Job summary

Florida Gulf Coast University is seeking a Program Support Specialist to provide administrative support for the Golisano Intellectual and Developmental Disability Initiative (GIDDI). You will assist with grant compliance, budgeting, record-keeping, scheduling, and communications.

The role involves coordinating information sessions, event logistics, and post-award activities, with opportunities to work across departments and with student employees in higher education settings.

Qualifications

• Requires high school diploma and two years of related full-time experience.
• Experience with consumer-level design software.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Bachelor’s degree preferred; higher education experience preferred.

Responsibilities

• Assists with award oversight to ensure grant compliance and post-award activities.
• Assists with administrative oversight of grant-related activities through budget monitoring, records, deadlines, and reports.
• Provides administrative support including scheduling, screening calls, greeting visitors, and addressing inquiries.
• Completes transfer requests, reconciles expenditures, maintains accounting records, and other transactional duties.
• Fulfills purchasing requirements, researches items, obtains quotes, enters data into university systems, and reconciles purchases.
• Prepares written documents, reports, memos, meeting materials, presentations, and spreadsheets.
• Maintains systems for administration of records, including electronic files and databases.
• Supports website and social media communications.
• Schedules information and education activities, coordinates GIDDI ambassador shifts, and supports related tasks.
• Assists with event planning including room reservations and equipment.
• Supports hiring of OPS and student employees for post-award work and projects.
• Collaborates with the Office of Research and Sponsored Programs to ensure policy compliance.

Skills

Microsoft Office

Communication skills

Teamwork

Education

High school diploma

Bachelor’s Degree (preferred)

Tools

Microsoft Office Suite

Microsoft Word

Excel

Outlook

Job description

Florida Gulf Coast University is seeking a Program Support Specialist to provide administrative support for the Golisano Intellectual and Developmental Disability Initiative (GIDDI). You will assist with grant compliance, budgeting, record-keeping, scheduling, and communications.

The role involves coordinating information sessions, event logistics, and post-award activities, with opportunities to work across departments and with student employees in higher education settings.