Program Support Specialist

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Florida Gulf Coast University is seeking a Program Support Specialist to provide administrative support for the GIDDI initiative, manage post-award activities, budgets, records, and communications. You will assist with grant compliance, schedule management, and onboarding of staff and student employees, while ensuring efficient operations across offices.

The role emphasizes collaboration, accuracy, and timely reporting, with opportunities to contribute to funded programs in a university setting

Qualifications

• High school diploma and two years of full-time experience directly related to the position.
• Experience with consumer-level design software.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).

Responsibilities

• Assists with award oversight to ensure grant compliance and the successful running of post-award activities.
• Assists with the administrative oversight of grant related activities through budget monitoring, record keeping, deadline oversight, and report completion.
• Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and resolving administrative problems and inquiries.
• Completes transfer requests, reconciles expenditure transactions, maintains accounting records, and other transactional duties related to award administration.
• Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
• Composes and prepares written documents, flyers, and correspondence including reports, memos, meeting materials, letters, presentations, and spreadsheets.
• Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
• Supports website and social media communications.
• Schedules and assists with on and off campus information and education activities, including coordinating GIDDI ambassador shifts and supporting related work tasks.
• Assists with event planning including room reservations, equipment, materials and communications
• Provides administrative support for the hiring of OPS and student employees to assist with post award work and projects.
• Collaborates with the Office of Research and Sponsored Programs to ensure compliance and adherence to policies and procedures.

Skills

Administrative support

Microsoft Office proficiency

Budget monitoring

Calendar management

Communication skills

Team collaboration

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Program Support Specialist

Florida Gulf Coast University

Job Summary

The Program Support Specialist provides administrative support forthe Golisano Intellectual and Developmental Disability Initiative(GIDDI). Assists with administrative operations, grant compliance,and implementation of grant funded activities according to grantspecifications.

FGCU is building a culture of curiosity, commitment andcollaboration. We value employees who successfully work with othersand drive positive change through critical thinking and decisiveaction. If you thrive in an environment of innovation,accountability and mutual respect, you will find a good homehere.

Job Description

Typical duties may include but are not limited to:

• Assists with award oversight to ensure grant compliance and thesuccessful running of post-award activities.
• Assists with the administrative oversight of grant relatedactivities through budget monitoring, record keeping, deadlineoversight, and report completion.
• Provides administrative support to include maintainingschedule/calendar, screening telephone communication, greeting anddirecting visitors, and resolving administrative problems andinquiries.
• Completes transfer requests, reconciles expendituretransactions, maintains accounting records, and other transactionalduties related to award administration.
• Fulfills purchasing requirements for assigned area, researchingitems and obtaining price quotes, entering information intouniversity systems, receiving purchase orders, maintaining P-Cardinformation, and reconciling purchases.
• Composes and prepares written documents, flyers, andcorrespondence including reports, memos, meeting materials,letters, presentations, and spreadsheets.
• Establishes and maintains systems for administration of recordsfor the area, including electronic files, records, anddatabases.
• Supports website and social media communications.
• Schedules and assists with on and off campus information andeducation activities, including coordinating GIDDI ambassadorshifts and supporting related work tasks.
• Assists with event planning including room reservations,equipment, materials and communications
• Provides administrative support for the hiring of OPS andstudent employees to assist with post award work and projects.
• Collaborates with the Office of Research and Sponsored Programsto ensure compliance and adherence to policies and procedures.

Other Duties:

• Performs other job-related duties as assigned.

Required Qualifications:

• This position requires a high school diploma and two years offull-time experience directly related to the position.
• Experience with consumer-level design software.
• Experience operating a personal computer and proficient withMicrosoft Office (Word, Excel, and Outlook).
• Any appropriate combination of relevant education, experience,and/or certifications may be considered.

Preferred Qualifications:

• Bachelor's Degree from an accredited institution in a relatedfield.
• Experience with intellectually and developmentally disabledindividuals.
• Experience working in higher education.

Knowledge, Skills, & Abilities:

• Proven ability to think strategically and approach challengeswith creativity.
• Demonstrated track record of reliability, meeting goals, andholding oneself accountable.
• Strong interpersonal skills and experience working effectivelyacross teams.
• Knowledge of general office procedures.
• Knowledge of policies, procedures, and guidelines establishedby professional organizations and/or governing agencies.
• Knowledge of budget control principles, practices andprocedures.
• Knowledge of various funding agency rules and regulations asthey pertain to grant/contract administration.
• Excellent interpersonal, verbal and written communicationskills.
• Strong organizational skills and an ability to prioritize andcomplete simultaneous projects when numerous and competing demandsare involved.
• Ability to operate personal computers with proficiency andlearn new applications and systems.
• Ability to accurately prepare and maintain records, files, andreports.
• Ability to interact in a professional manner with staff,faculty, students, and the community in a service-orientedenvironment.
• Ability to seek and utilize support resources available oncampus.
• Ability to think critically and make clear, well-reasoned andtimely decisions.
• Ability to work successfully as both a member of a team andindependently with minimal supervision.

Institutional Values & Behavioral Expectation

• Seek out new approaches to improve outcomes; remain open forfeedback and new ideas.
• Lead with integrity; consistently produce high-quality work;persevere to overcome obstacles to meet deadlines and achievedeliverables.
• Share information and insights thoughtfully; build partnershipsacross departments; communicate respectfully; support colleagues toachieve common goals.

Pay Grade 15

FGCU is a State University System of Florida member and an EqualOpportunity and Equal Access employer. All qualified applicantswill receive consideration for employment without regard to race,color, religion, sex, age, national origin, disability, orprotected veteran status.