Grants Administration & Programs Specialist

Florida Gulf Coast University; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

Florida Gulf Coast University (FGCU) seeks a Program Support Specialist to provide administrative support for the Golisano Intellectual and Developmental Disability Initiative (GIDDI). The role emphasizes grant compliance, post-award activities, and operational support to ensure timely, accurate deliverables.

You will coordinate calendars, prepare reports, assist with budget monitoring, and help manage records and communications across departments.

Qualifications

• Requires a high school diploma and two years of full-time experience directly related to the position.
• Experience with consumer-level design software.
• Proficient with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Assists with award oversight to ensure grant compliance and the successful running of post-award activities.
• Assists with administrative oversight of grant-related activities through budget monitoring, record keeping, deadline oversight, and report completion.
• Provides administrative support including maintaining schedule/calendar, screening calls, greeting visitors, and resolving administrative problems.
• Completes transfer requests, reconciles expenditure transactions, maintains accounting records, and other transactional duties related to award administration.
• Fulfills purchasing requirements for the assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
• Composes and prepares written documents, flyers, and correspondence including reports, memos, meeting materials, letters, presentations, and spreadsheets.
• Establishes and maintains systems for administration of records including electronic files, records, and databases.
• Supports website and social media communications.
• Schedules and assists with information and education activities, including coordinating GIDDI ambassador shifts and related tasks.
• Assists with event planning including room reservations, equipment, materials and communications.
• Provides administrative support for hiring OPS and student employees for post-award work and projects.
• Collaborates with the Office of Research and Sponsored Programs to ensure compliance with policies.
• Other duties as assigned.

Skills

Design software

MS Office

Attention to detail

Education

High School Diploma

Bachelor's Degree in related field

Job description

Florida Gulf Coast University (FGCU) seeks a Program Support Specialist to provide administrative support for the Golisano Intellectual and Developmental Disability Initiative (GIDDI). The role emphasizes grant compliance, post-award activities, and operational support to ensure timely, accurate deliverables.

You will coordinate calendars, prepare reports, assist with budget monitoring, and help manage records and communications across departments.