Program Support Specialist

Florida Gulf Coast University; Lexington (VA); On-site; USD 40,000 - 52,000; Full time

Job summary

Florida Gulf Coast University is seeking a Program Support Specialist to provide administrative support for the Golisano Intellectual and Developmental Disability Initiative (GIDDI). You will assist with grant compliance, budgeting, record-keeping, scheduling, and communications.

The role involves coordinating information sessions, event logistics, and post-award activities, with opportunities to work across departments and with student employees in higher education settings.

Qualifications

• Requires high school diploma and two years of related full-time experience.
• Experience with consumer-level design software.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Bachelor’s degree preferred; higher education experience preferred.

Responsibilities

• Assists with award oversight to ensure grant compliance and post-award activities.
• Assists with administrative oversight of grant-related activities through budget monitoring, records, deadlines, and reports.
• Provides administrative support including scheduling, screening calls, greeting visitors, and addressing inquiries.
• Completes transfer requests, reconciles expenditures, maintains accounting records, and other transactional duties.
• Fulfills purchasing requirements, researches items, obtains quotes, enters data into university systems, and reconciles purchases.
• Prepares written documents, reports, memos, meeting materials, presentations, and spreadsheets.
• Maintains systems for administration of records, including electronic files and databases.
• Supports website and social media communications.
• Schedules information and education activities, coordinates GIDDI ambassador shifts, and supports related tasks.
• Assists with event planning including room reservations and equipment.
• Supports hiring of OPS and student employees for post-award work and projects.
• Collaborates with the Office of Research and Sponsored Programs to ensure policy compliance.

Skills

Microsoft Office

Communication skills

Teamwork

Education

High school diploma

Bachelor’s Degree (preferred)

Tools

Microsoft Office Suite

Microsoft Word

Excel

Outlook

Job description

Job Summary

The Program Support Specialist provides administrative support for the Golisano Intellectual and Developmental Disability Initiative (GIDDI). Assists with administrative operations, grant compliance, and implementation of grant funded activities according to grant specifications.

FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Job Description

Typical duties may include but are not limited to:

• Assists with award oversight to ensure grant compliance and the successful running of post-award activities.
• Assists with the administrative oversight of grant related activities through budget monitoring, record keeping, deadline oversight, and report completion.
• Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and resolving administrative problems and inquiries.
• Completes transfer requests, reconciles expenditure transactions, maintains accounting records, and other transactional duties related to award administration.
• Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
• Composes and prepares written documents, flyers, and correspondence including reports, memos, meeting materials, letters, presentations, and spreadsheets.
• Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
• Supports website and social media communications.
• Schedules and assists with on and off campus information and education activities, including coordinating GIDDI ambassador shifts and supporting related work tasks.
• Assists with event planning including room reservations, equipment, materials and communications
• Provides administrative support for the hiring of OPS and student employees to assist with post award work and projects.
• Collaborates with the Office of Research and Sponsored Programs to ensure compliance and adherence to policies and procedures.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and two years of full-time experience directly related to the position.
• Experience with consumer-level design software.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Bachelor’s Degree from an accredited institution in a related field.
• Experience with intellectually and developmentally disabled individuals.
• Experience working in higher education.

Knowledge, Skills, & Abilities:

• Proven ability to think strategically and approach challenges with creativity.
• Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
• Strong interpersonal skills and experience working effectively across teams.
• Knowledge of general office procedures.
• Knowledge of policies, procedures, and guidelines established by professional organizations and/or governing agencies.
• Knowledge of budget control principles, practices and procedures.
• Knowledge of various funding agency rules and regulations as they pertain to grant/contract administration.
• Excellent interpersonal, verbal and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to seek and utilize support resources available on campus.
• Ability to think critically and make clear, well-reasoned and timely decisions.
• Ability to work successfully as both a member of a team and independently with minimal supervision.

Institutional Values & Behavioral Expectation

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open for feedback and new ideas.
• Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.
• Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

Pay Grade 15

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.