GRANTS PROGRAM COORDINATOR

State of New Hampshire

New Hampshire

On-site

USD 43,000 - 59,000

Full time

30 hours ago

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Benefits offered by this job

Dental plan

Flexible Spending Accounts

Retirement plan

Paid holidays and generous leave

Job summary

State of New Hampshire, Department of Safety, Grants Management Bureau seeks a Grants Program Coordinator (Financial Analyst) to manage fiscal activities of grants across federal, state and non-profit sources. The role includes budgeting, invoicing, and reporting to ensure grant compliance.

The position supports subaward management, prepares grant-related documents, and ensures accurate financial operations within NHFirst and related systems.

Qualifications

Bachelor's degree and 4 years of experience OR equivalent combination of 8 years of education and experience after completion of high school.
Education and experience must be in accounting, public or business administration, grants or business management, finance, economics or related field.
License/Certification: None
Other Requirements: Must pass a fingerprint based criminal background check and motor vehicle record check in order to ensure suitability for exposure to confidential information
Trainee Option: Not applicable
PREFERRED QUALIFICATIONS: Experience with Federal grant management and fiscal accountability is preferred.

Responsibilities

Oversees Grants Receivable for assigned Federal, State and Non-Profit Grants with NHFirst, to ensure the department revenue is appropriately allocated and federal expenditures payments are posted timely and accurately.
Prepares and maintains fiscal documents related to the grants utilizing multiple advanced excel spreadsheets.
Coordinates the analysis and tracking of information from the local, county, regional and State agencies associated with the Homeland Security, Non-Profit and other grant funding including creation and monitoring of required quarterly reports from sub awardees.
Establishes and maintains working relationships with the stakeholders, State and Federal officials associated with the individual grants, advising on federal, state and local regulations to maintain program compliance.
Monitors the expenditures of Federal, State and Non-Profit grants and other appropriations within the Department as assigned and requests reimbursement from other agencies accordingly.

Skills

Accounting

Public administration

Grants management

Finance

Economics

Education

Bachelor's degree + 4 years experience

Equivalent combination: 8 years education/experience

Job description

See total compensation information at the bottom of announcement.

State of New Hampshire Job Posting

Department of Safety

Division of Administration

Grants Management Bureau

101 Pleasant Street

Concord NH 03301

GRANTS PROGRAM COORDINATOR

(Financial Analyst)

Position #41818

$31.33/hour - $42.60/hour

See total compensation information at the bottom of announcement.

The State of New Hampshire, Department of Safety, Division of Administration, Grants Management Bureau, has a full-time vacancy for a Grants Program Coordinator (Financial Analyst), SOC Title 13-2010 ACCTS-AUDITORS-6. This position has a 37.5 hour work week and is considered exempt.

Summary

Coordinates and reports the fiscal activities of assigned federal, state and non-profit grants within the Department of Safety to include managing, tracking, auditing and reporting department expenditures, budgeting, requisitioning purchases, and completing invoice payments. Performs other administrative and fiscal duties in the Grants Management Bureau (GMB) including fiscal operation and programmatic management of subawards to ensure compliance with grant requirements.

YOUR EXPERIENCE COUNTS

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS

Education/Experience: Bachelor's degree and 4 years of experience OR equivalent combination of 8 years of education and experience after completion of high school. Education and experience must be in accounting, public or business administration, grants or business management, finance, economics or related field.

License/Certification: None

Other Requirements: Must pass a fingerprint based criminal background check and motor vehicle record check in order to ensure suitability for exposure to confidential information

Trainee Option: Not applicable

PREFERRED QUALIFICATIONS: Experience with Federal grant management and fiscal accountability is preferred.

AFTER-HIRE REQUIREMENTS: None

CAREER ADVANCEMENT OPPORTUNITIES

In-Band Advancement Available: Yes No

Criteria: None

Broad Group Level Advancement Available: Yes No

Criteria: None

DISCLAIMERS

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

Responsibilities

Oversees Grants Receivable for assigned Federal, State and Non-Profit Grants with NHFirst, to ensure the department revenue is appropriately allocated and federal expenditures payments are posted timely and accurately. Prepares and maintains fiscal documents related to the grants utilizing multiple advanced excel spreadsheets.

Coordinates the analysis and tracking of information from the local, county, regional and State agencies associated with the Homeland Security, Non-Profit and other grant funding including creation and monitoring of required quarterly reports from sub awardees. Establishes and maintains working relationships with the stakeholders, State and Federal officials associated with the individual grants, advising on federal, state and local regulations to maintain program compliance.

Monitors the expenditures of Federal, State and Non-Profit grants and other appropriations within the Department as assigned and requests reimbursement from other agencies accordingly. Files and tracks quarterly, semi-annual, and annual fiscal and companion narrative reports into secure Federal systems.

Utilizes various State and Federal fiscal systems in the reporting, paying, and managing of various grant projects to ensure fiscal integrity of grant programs. Maintains operational and procedural controls to ensure that the Department is in compliance with fiscal and federal regulations associated with each grant.

Reviews intergovernmental receivable/payables as they pertain to specific federal receivables and allowable expenditures. Ensures that revenues and expenditures are reconciled in the grant(s) sub-ledgers to the final posted accounts maintained in NHFirst (state book of record). Ensures these reports are prepared and available for review by management.

Prepares invoices, drafts grant related correspondence, prepares grant award documents, and enters requisitions for grants and GMB needs. Manages and prepares grant related items that require Fiscal Committee and Governor and Council approval. Performs required closeout and equipment tracking/inventory protocols to comply with grant requirements and 2 CFR 200.

Coordinates with staff in relation to overseeing the fiscal reporting on federal grant programs at the Federal and State level as required within GMB. Prepares and conducts training on compliance points for unit staff and agency liaisons.

Researches, analyzes, and develops additional related funding sources to support the technical implementations of grant programs.

Reconciles state appropriations including tracking Federal and State expenses culminating in electronic cash drawdowns which result in mapping detailed fiscal outcomes to grant reports/expenditure tracking on a regular basis. Completes the cash receiving process and files requisite documentation according to established procedures.

Analyzes and evaluates agency policies, program implementation procedures, and collected data to monitor relevance of program specific objectives, assess policy effectiveness, and recommend changes to enhance program impact and efficiency including reporting and application templates for use by sub-awardees including the use of software to create fillable online forms.

Assembles single audit information for the bureau of financial reporting website. Prepares NH First Exhibit K (accounts receivable) year-end documents pertaining to the state and federal grants specific to Department of Safety Divisions at fiscal year-end. Responds to requests for information from State and Federal auditors.

For further information please contact Kelly Chapman, Grants Management Bureau Chief, at kelly.a.chapman@dos.nh.gov or 603-271-7033.