PROGRAM SPECIALIST I - CONTRACTS

State of New Hampshire; New Hampshire; On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

State health benefits

Retirement plan

Wellness program

Paid holidays

Life insurance

Job summary

State of New Hampshire is seeking a Program Specialist I - Contracts in Concord, NH to coordinate procedures for advertising Federal and State funded contracts and prepare documents for Governor and Council consideration.

The role requires an associate's degree with 2 years of experience or equivalent, strong accounting/finance knowledge, and the ability to work with multiple state agencies. Full-time on-site position with competitive state benefits.

Qualifications

• Associate's degree and 2 years of experience or equivalent combination after high school.
• Education/Experience in accounting, business management, finance, business administration, economics or related field.
• Ability to write technical information and communicate effectively in oral and written form.

Responsibilities

• Implements and interprets contract procedures as promulgated by applicable regulations.
• Assists with pre-qualification and bid document processes.
• Ensures proper contract documentation and compliance with state and federal requirements.
• Coordinates with Governor and Council, Attorney General’s Office and contracting industry.

Skills

Writing ability

Communication

Govt liaison

Education

Associate's degree

Tools

Access

Excel

Monarch

NT Windows

Job description

• See total compensation information at the bottom of announcement.

State of New Hampshire Job Posting
Department of Transportation
Bureau of Finance and Contracts
7 Hazen Drive / Concord, NH

PROGRAM SPECIALIST I - CONTRACTS

Position #21224
$22.50/hour - $30.02/hour

Full-time

SUMMARY

To provide coordination for the implementation of the Department of Transportation’s procedures for advertising of all Federal and State funded highway, bridge, public works, low bid Technical Services Contracts and specialty projects. Prepares contract documents for execution and Governor and Council consideration. Advises and makes recommendations to various Department Bureaus, Attorney General’s Office as well as the contracting industry.

YOUR EXPERIENCE COUNTS

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS

Education/Experience: Associate's degree and 2 years of experience OR equivalent combination of 4 years of education and experience after completion of high school. Combination of education and experience in accounting, business management, finance, business administration, economics or related field. Responsible for planning, monitoring programs or performing research.

License/Certification: None

Other Requirements: None

Trainee Option: Not Applicable

PREFERRED QUALIFICATIONS

Computer proficiency in Access, Excel, Monarch, NT Windows. Considerable knowledge of the organization and operations of the department or agency in which position is assigned. Considerable knowledge of the principles of administrative work. General knowledge of current literature in specialized field of work. Ability to write technical information. Ability to communicate effectively in oral and written form. Ability to establish and maintain effective relationships with governmental officials, other employees and the general public. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.

AFTER-HIRE REQUIREMENTS

None

CAREER ADVANCEMENT OPPORTUNITIES

• In-Band Advancement Available: ☐ Yes ☒ No
• Criteria: None
• Broad Group Level Advancement Available: ☐ Yes ☒ No
• Criteria: None

DISCLAIMER

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

RESPONSIBILITIES

Implements and interprets contract procedures as promulgated by Code of Federal Regulations, 23 Highways, Part 635 Construction and Maintenance as to Contract Procedures, 635 and ensures proper Davis Bacon wage determinations are included per 29 CFR.

Acts as Pre-qualification Administrator in his/her absence in providing assistance in completion of applications and in the interpretation of Chapter Tra 400, Prequalification of Contractors and in the issuance of contract bid documents and assists the Commissioner at weekly bid openings.

Communicates and assists contractors, bonding, insurance company and the Attorney General’s Office as to correct contract requirements and required certifications. Advises other Bureaus in the correct procedure for advertising low bid contracts and assembles them to ensure all proper documentation necessary is included.

Prepares contract proposals for advertising. Reviews contract proposals for accuracy and determines the type of work to be contracted for by examining the items in the estimate. Interacts with Federal Highway Administration in the issuance of addenda and certifies all Bidders are in receipt.

Prepares Governor and Council requested resolution letters for contract approval. Ensures that contract documents are complete and accurate and in compliance with Federal and State requirements prior to forwarding to the Attorney General’s Office for their legal review for contract form and execution. Processes negotiated consultant engineering and specialty agreements. Prepares documents and letters for submission to the consultants. Explains requirements regarding insurance, registration with the Secretary of State and any other requirements. Responsible for accuracy and completeness of these documents prior to submission to Attorney General’s Office. Also responsible for verification that all contractors transacting business with the State of New Hampshire are so registered and have renewed yearly registration, ensuring that all Resident Agents who execute the Performance Bonds are properly licensed to do so in the State, that all necessary affidavits, certificates of authority, powers of attorney have been furnished, that all signatures are property sworn to, sealed and dated.

Participation on committees, work groups, task groups and other cross-functional teams as assigned.

TOTAL COMPENSATION INFORMATION

• The State of NH total compensation package features an outstanding set of employee benefits, including:
• HMO or POS Medical and Prescription Drug Benefits:
• The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.
• See this link for details on State-paid health benefits: https://www.das.nh.gov/hr/benefits.aspx
• Value of State's share of Employee's Retirement: 12.87% of pay
• Other Benefits:
• Dental Plan at minimal cost for employees and their families ($500-$1800 value)
• Flexible Spending healthcare and childcare reimbursement accounts
• State defined benefit retirement plan and Deferred Compensation 457(b) plan
• Work/life balance flexible schedules, paid holidays and generous leave plan
• $50,000 state-paid life insurance plus additional low-cost group life insurance
• Incentive-based Wellness Program (ability to earn up to $500)
• Total Compensation Statement Worksheet: https://www.das.nh.gov/jobsearch/compensation-calculator.aspx
• Want the specifics? Explore the Benefits of State Employment on our website: https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf
• https://www.das.nh.gov/hr/index.aspx

EOE

TDD Access: Relay NH 1-800-735-2964